PREMISES

Article 1

PURPOSES

1. The provisions of the Rules of Procedure interpret and supplement the provisions contained in the Statute of the Association and are intended to govern and organize the activities of the Association.

2. This Rules of Procedure covers:

a) the internal organizational aspects;

b) the rights and duties of the members and of those who, in any capacity, act in the name and on behalf of the Association;

c) the distribution of functions and the performance of activities by the bodies of the Association, in order to define in detail the organizational and operational guidelines not expressly described in the Statute.

3. The Rules of Procedure shall be submitted for approval to the Assembly by the Steering Committee.

4. In the event of a conflict between the provisions of the Statute and the provisions of the Rules of Procedure, the provisions of the Statute shall prevail.

Article 2

DEFINITIONS

1. For the purposes of these Rules of Procedure, unless otherwise provided, the following definitions apply:

a) Access to IT systems in super-admin mode: direct access, without any oversight, to at least one top-secret document, with the ability to modify the IT settings of at least one folder;

b) Access to IT systems in admin mode: direct or indirect access, under the supervision of a super-admin, to at least one top-secret document, with the ability to modify the IT settings of at least one folder. Direct access, without any oversight, to secret-level documents, with management and editing capabilities;

c) Access to IT systems in member mode: indirect access, under the supervision of an admin, to at least one secret-level document. Direct access, without any oversight, to confidential-level documents;

d) Association: the social promotion association “Mondo Internazionale APS”;

e) Official communication channels: Gmail email accounts linked to both the mondointernazionale.org and mondointernazionale.com domains, and the Slack messaging platform;

f) Division: Mondo Internazionale is composed of two divisions that are Mondo Internazionale Geostrategic Earth Observations (G.E.O.) and Mondo Internazionale Post;

g) Mondo Internazionale-Nation: the term "Nation" is replaced from time to time based on the foreign country (identified by its geographical name), where a new Mondo Internazionale association is established. The associations established abroad under the name "Monto Internazionale-Nation" are branch sections of the Association. The objectives pursued by the foreign-based associations comply with the spirit and the Statute of Mondo Internazionale;

h) Rules: these Internal Rules of Procedure, the Unified Rules of Procedure of the Geostrategic Earth Observations Division and the Unified Rules of Procedure of the Post Division;

i) Internal Regulations: the Statutes, the Rules of Procedure, the Code of Ethics and the Social Media Policy.

GOVERNING BODIES

ASSEMBLY

Article 3

ASSEMBLY

1. The Assembly is the sovereign body of the Association and may deliberate on any matter related to the life and management of the Association.

2. In the international context in which the Association operates, the Assembly is identified as "Assembly".

3. The member that is a legal entity participates in the Assembly through its legal representative or through another person designated by the latter.

4. The written notice convening the Assembly is sent to all members via regular e-mail. This notice must indicate both the date of the first call and the date of the second call.

5. Any documentation to be reviewed prior to the Assembly may be sent via regular e-mail or made available in a specific section reserved for the Assembly on the Association’s cloud computing system.

6. At the opening of the Assembly, the President appoints one of the members as secretary to draft the minutes. Votes during the Assembly may be conducted by show of hands, roll call, or secret ballot. In the event of a tie, the vote of the President of the Association shall prevail.

7. All resolutions adopted by the Assembly are recorded in the minutes register of the Assembly and are always accessible in the section specifically dedicated to the Assembly within the Association’s cloud computing system.

STEERING COMMITTEE

Article 4

STEERING COMMITTEE

1. The members of the Steering Committee hold office for 3 years and are eligible for re-election.

2. In the international context in which the Association operates, the Steering Committee is identified as the "Steering Committee".

Article 5

STEERING COMMITTEE MEETINGS

1. In addition to what is already provided in the Statute, during its meetings, the Steering Committee may adopt resolutions concerning:

a) The carrying out of activities with other public and private bodies, local and international institutions, and organizations;

b) The development of activities carried out by the Steering Committee itself, other governing, and the Secretariat teams;

c) Any activity necessary to achieve the objectives of the Association.

2. The Steering Committee periodically holds meetings together with the Secretariat, which may cover:

a) The implementation of decisions adopted by the Steering Committee and the Assembly during meetings and throughout the Association’s activities;

b) The activities carried out within the Secretariat and the coordination of the work of the teams that are part of it;

c) Activities in collaboration with third-party entities and the possible signing of new agreements and/or partnerships with them;

d) The administrative management of the Association;

e) The Association’ s communication strategies.

3. During meetings between the Steering Committee and the Secretariat, for decisions to be valid, a qualified majority of the total members composing the two respective bodies is required (the so-called “Steering Committee-Secretariat Formula”). Each member of the Steering Committee and the Secretariat may cast one vote and may choose to abstain.

4. If a member of the Steering Committee or the Secretariat is unable to participate in the vote, they may delegate their vote to another member of the same body, provided a written and formal proxy is given, which must not bear any signs of forgery or ambiguity; otherwise, the proxy shall be invalid.

Article 6

DISCIPLINARY POWER OF THE STEERING COMMITTEE

1. The Steering Committee exercises disciplinary power over its members in order to prevent and limit any harmful or improper behaviors and practices that conflict with the principles expressed in the Code of Ethics and with the proper performance of the duties assigned to the Steering Committee itself.

2. In the event that one or more members of the Steering Committee engage in behaviors or actions detrimental to the integrity of the Steering Committee and obstruct the proper fulfillment of its assigned tasks, the remaining members may adopt measures of removal or, in more serious cases, expulsion from the Steering Committee against them.

3. The following behaviors are considered unacceptable by members of the Steering Committee and are therefore subject to disciplinary measures:

a) Damaging the image of the Association before other members and/or external parties through willful or negligent actions;

b) Engaging in actions and/or deliberate behaviors aimed at negatively affecting professional relationships within the Association, thereby making it impossible to properly carry out the Association’s activities;

c) Being absent for three consecutive meetings held internally by the Steering Committee and jointly with the Secretariat. However, if a member of the Steering Committee unable to attend delegates their vote to another Steering Committee member in writing, their personal absence will not be counted as an absence for this purpose.

4. If it is ascertained that one or more members of the Steering Committee have engaged in any of the aforementioned behaviors, the Steering Committee may issue a formal warning to such members, who may also be subject to a disciplinary sanction in conjunction with the warning.

5. Upon the proposal of even a single member of the Steering Committee, the possibility of issuing the aforementioned warning shall be evaluated, which requires a simple majority of the members present at the specifically convened meeting. Regarding the type of warning:

a) The first warning consists of a formal reprimand aimed at putting an end to any behavior contrary to proper conduct within the Steering Committee;

b) The second warning is accompanied by a disciplinary sanction consisting of the removal of the concerned member from the Steering Committee for a period of 1 month. Removal from the Steering Committee entails suspension of membership status, loss of voting rights, and inability to attend Steering Committee meetings. Furthermore, the Steering Committee may decide to restrict the member’s access to official Steering Committee communication channels and the Association’s cloud computing system;

c) The third warning is accompanied by a disciplinary sanction of permanent and irrevocable expulsion from the Steering Committee. Such expulsion also results in the member being ineligible for future re-election to the Steering Committee.

6. The Steering Committee reserves the right to adopt further disciplinary measures should the individual persist in behaviors detrimental to the Association and its members, in accordance with the Association’s internal regulations.

7. If a member of the Steering Committee seriously violates applicable law or the Association’s Internal Rules of Procedure, and the Steering Committee deems it necessary to immediately suspend such individual both from their Steering Committee membership and any associated office they hold at the time of the violation, as well as from their status as a member of the Association, the President must prepare a written report within 3 days of the Steering Committee’s decision and send it individually to the other Steering Committee members. Based on this report, and following the convocation and favorable resolution of the Assembly, the Steering Committee shall take all appropriate and necessary measures against the violator and may also decide to exclude the individual from the Association.

8. Should the member committing the serious violation mentioned above be the President, the written report must be prepared and transmitted by the Vice-President.

Article 7

RESIGNATION AND TERMINATION OF MEMBERS

1. If a member of the Steering Committee decides to resign before the completion of the 3-year term from their appointment, they must inform the Steering Committee in writing at least 60 days prior to the effective date of resignation, unless otherwise agreed. The resignation must be submitted in writing via regular e-mail to the Steering Committee. During the 60-day notice period, until the resignation becomes effective, the resigning Steering Committee member undertakes to fulfill all duties and functions assigned to them. At the end of the 60-day notice period, the Steering Committee shall ratify the resignation at the firs available meeting.

2. In the event of resignation, expulsion, or other causes of termination of one or more members of the Steering Committee, the Steering Committee shall appoint new members from among those who previously ran for election but did not receive sufficient votes, starting with the candidate who received the highest number of votes. It is specified that these are interim members, serving on the Steering Committee until the end of the current 3-year term and the next elections.

3. If the above procedure is not possible, each member of the Steering Committee may propose to the Assembly a new member from among the most deserving members. The Assembly shall appoint the new interim member, who remains in office until the end of the current 3-year term. The Steering Committee shall send a formal letter of appointment to the new interim member, who must accept the position without reservations. The letter of appointment must be signed by the new interim member and subsequently by the Steering Committee.

4. If more than half of the Steering Committee members resign or are terminated, the Assembly must proceed with the election of a new Steering Committee.

Article 8

PRESIDENT

1. The President of the Association is elected by simple majority by the members of the Steering Committee, who are appointed by the Assembly, and remains in office for a term of 3 years. The election of the President is recorded and transcribed in the minutes register of the Steering Committee.

2. In the international context in which the Association operates, the President is identified as “President”.

3. The President is the legal representative of the Association and has the authority to represent the Association in legal proceedings. The President maintains and fosters relationships at both national and international levels between the Association and public and private entities, institutions, international organizations, volunteering bodies, and the Association’s supporters.

4. The President must demonstrate leadership skills and the ability to identify key issues. The President coordinates and leads the Steering Committee with objectivity and balance, encouraging the contribution of all members. In particular, the President is responsible for:

a) Maintaining relationships with other associations and with public and private entities with whom collaboration is appropriate for achieving the objectives set by the Steering Committee, in compliance with legal provisions and the Association’s regulations;

b) Ensuring the proper functioning of the Steering Committee and representing its positions and views both within and outside the Association;

c) Negotiating and signing agreements on behalf of the Steering Committee, in line with the guidelines established by it;

d) Coordinating the activities carried out by the governing bodies, according to the decisions made within the Steering Committee;

e) Ensuring compliance by the members and the Association with Italian and European regulations, as well as with the Association’s Internal Regulations;

f) Preparing the agenda for both ordinary and extraordinary meetings of the Assembly;

g) Protecting the image and credibility of the Association;

h) Opening and managing bank or postal accounts and negotiating credit lines with financial institutions;

i) Entering into bank contracts for safe deposit box services and performing all operations permitted by the contract in managing and using the box;

j) Handling funds and monetary transactions on behalf of the Association with financial institutions up to the amount of €10,000.00 (transactions of €10,001.00 or more require prior authorization from the Steering Committee via a specific resolution).

5. While performing their duties, the President may choose to delegate certain functions to other members of the Steering Committee if necessary, remaining jointly responsible with the delegate.

6. In cases of absolute emergency, in order to ensure compliance with current regulations, the President may temporarily act in place of the Steering Committee and adopt any necessary measures to overcome the emergency. Within 30 days after the end of the emergency, the President must present a report to the Steering Committee, which shall approve or revoke the measures taken by qualified majority.

7. Should the President decide to resign before the completion of the 3-year term, they must notify the Steering Committee in writing at least 60 days before the effective date of resignation, unless otherwise agreed. In the resignation letter from the office of President, the resigning President must specify whether they wish to continue as an ordinary member of the Steering Committee until the end of the current term. Should they wish to remain, approval by the Assembly is required.

8. If deemed necessary, the Assembly may revoke the President from office by unanimous vote, providing written justification for the decision. This resolution must be communicated through the official communication channels and becomes effective 3 days after the notification.

9. At least 60 days before the end of the President’s term, or in the case of resignation or revocation by the Assembly, the outgoing President, or alternatively the Vice-President, shall convene the Steering Committee to renew the position or appoint a new President.

10. The Steering Committee may express no confidence in the President by means of a reasoned motion, signed by at least one fifth of its members and approved by absolute majority through a roll-call vote. In the event the motion of no confidence is approved, the President must submit their resignation

Article 9

VICE-PRESIDENT

1. The Vice-President of the Association is elected by simple majority of the Steering Committee, upon the proposal of the President, and remains in office for a term of 3 years.

2. In the international context in which the Association operates, the Vice-President is identified as “Vice-President”.

3. The Vice-President fully replaces the President when the latter is absent or unable to perform their duties. In such cases, the Vice-President may also, when necessary, delegate the exercise of presidential functions to other members of the Steering Committee, remaining jointly responsible with the delegated member.

4. Upon delegation by the President, the Vice-President can perform all functions assigned to the President under these Rules of Procedures. Additionally, the Vice-President is responsible for:

a) Monitoring the proper conduct of the President;

b) Assisting the President in carrying out their duties when such duties are not delegated;

c) Chairing the Steering Committee in the absence of the President;

d) Verifying that members are correctly carrying out the activities of the Association.

5. Should the Vice-President decide to resign before the completion of the 3-year term, they must inform the Steering Committee in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Vice-President, the resigning Vice-President must specify whether they wish to continue as an ordinary member of the Steering Committee until the end of the current term. Should they wish to continue, approval by the Assembly is required.

6. If deemed necessary, the Steering Committee may revoke the Vice-President from office by unanimous resolution, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

7. At least 60 days before the end of the Vice-President’s term, or in the case of resignation or revocation by the Steering Committee, the President shall convene the Steering Committee to renew the position or appoint a new Vice-President.

Article 10

HONORARY PRESIDENT

1. The Honorary President is elected by qualified majority of the Steering Committee, upon the proposal of the President, and serves a term of 2 years, which may be renewed for an additional 2 years with the approval of the Steering Committee. This appointment is conferred upon distinguished individuals — whether Italian, European, or from outside Europe — who are deemed to represent and support the activities and mission of the Association on both national and international levels.

2. In the international context in which the Association operates, the Honorary President is identified as “Honorary President”.

3. The Honorary President enjoys all the rights and duties accorded to Honorary Members.

4. The Honorary President may attend, without voting rights, the meetings of the Presidency and of the Steering Committee, exclusively in an advisory capacity.

5. Upon approval of the Steering Committee by qualified majority, the Honorary President may carry out representational duties on behalf of the Association with public and private entities, institutions, international organizations, volunteer organizations, and the Association’s supporters.

6. Upon delegation from the President, the Honorary President may represent the Association at public or private events when the President or the Vice-President is unable to attend or when deemed appropriate.

7. The Honorary President must safeguard the image of the Association in every context in which they represent or discuss it, whether privately or publicly, in full respect of the values and principles set forth by the Internal Regulations.

8. All information handled by the Honorary President regarding the Association and the organization of its internal and external activities shall be considered confidential.

9. Should the Honorary President decide to resign from office, they must inform the Steering Committee in writing at least 60 days before the effective resignation date, unless otherwise agreed.

10. If deemed necessary, the Steering Committee may revoke the Honorary President by unanimous resolution, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 11

SECRETARY GENERAL

1. The Secretary General of the Association is elected by simple majority of the Steering Committee, upon the proposal of the President, and serves a term of 3 years, renewable subject to the consent of the same Steering Committee.

2. In the international context in which the Association operates, the Secretary General is identified as “Secretary General”.

3. The Secretary General periodically consults with the President and the Vice-President and keeps both informed about the progress of their activities.

4. The Secretary General coordinates and directs the Secretariat and is responsible for the activities carried out within it. The Secretary General collaborates with the directors of the Secretariat teams to pursue the Association’s goals and activities. Specifically, the Secretary General is responsible for:

a) Ensuring the proper functioning of the Secretariat;

b) Developing possible future scenarios and strategies for the Association’s development with the Secretariat teams to be submitted to the Steering Committee;

c) Safeguarding the image and credibility of the Association;

d) Monitoring decisions made within the Association to ensure there are no underlying conflicts of interest with the Association;

e) Implementing the policy resolutions adopted by the Steering Committee and reporting on achieved results;

f) Submitting the Annual Plan and the Three-Year Plan to the Steering Committee for approval, prepared by the Deputy Secretary General upon delegation by the Secretary General;

g) Keeping the Steering Committee informed about relevant events, trends, and any deviations from previously established guidelines;

h) Managing the Association’s activities with third parties and submitting any agreements with such entities to the President for signature;

i) Reporting to the President, or in their absence the Vice-President, on topics advisable to include on the Steering Committee meeting agenda.

5. The Secretary General manages the members and any personnel who perform work for the Association, whether as freelancers or employees. In the area of human resources and management of members and personnel, the Secretary General exercises their duties jointly signed with the President or, in their absence, with the Vice-President. Specifically, in this area, the Secretary General is responsible for:

a) Approving and signing appointments within the Secretariat, after consulting with the President or, in their absence, the Vice-President;

b) Being accountable for the work of the Secretariat team members and any personnel, managing them in compliance with the Steering Committee’s regulations and applicable law, ensuring that all can contact the Presidency to report any violations of the Internal Regulations;

c) Hiring, promoting, suspending, and dismissing any personnel, defining their specific duties as well as those of any external collaborators;

d) Setting compensation and benefits for collaborators within usual limits for their professionalism and in compliance with labor laws, ensuring workplace safety according to applicable regulations, consulting with the President and Vice-President, and managing payroll and related mandatory contributions;

e) Implementing all occupational health and safety measures to protect members, employees, and collaborators, adopting necessary precautions and providing training to prevent any general or specific risks;

f) Managing ongoing or occasional assistance and consultancy relationships with professionals covering legal, administrative, fiscal, technical, promotional, or other matters, submitting agreements to the President for signature.

6. The Steering Committee grants the Secretary General the following economic-financial powers, to be exercised jointly signed with the President or, in their absence, the Vice-President:

a) Making and monitoring purchases related to the Association’s activities within approved budgets;

b) Declining donation offers incompatible with the Association’s purposes;

c) Making and withdrawing security deposits at ministries, public debt offices, Cassa Depositi e Prestiti, customs offices, municipal and regional offices, and other public or private entities; the same applies for utilities (telephone, electricity, gas, etc.) and supplies to third parties;

d) Collecting receivables owed to the Association for any amount;

e) Authorizing payments, issuing and endorsing bank checks, ordering money orders, making withdrawals from active and overdraft bank and postal accounts within available credit limits, and discounting negotiable instruments;

f) Collecting parcels, registered and insured mail at post offices, railways, carriers, customs, and filing appeals or claims for any title or cause, demanding any indemnities;

g) Purchasing, selling, exchanging, or leasing financial leases for plants, machinery and accessories, equipment, furniture, computers, vehicles, and managing related formalities with public registries and other competent offices;

h) Leasing residential units, office premises, warehouses, and storage related to Association activities;

i) Entering into contracts with insurance companies, signing policies, and handling claims and indemnities;

j) Issuing certificates, including tax-related ones, and overseeing tax returns, VAT, payroll summaries, and personnel attestations for social security, insurance, mutual funds, and other public or private entities, representing the Association before tax offices, requesting and collecting reimbursements, after consulting the President;

k) Signing tax returns, tax certificates, and any other declarations required by tax authorities, including VAT and direct or indirect taxes;

l) Acting as legal representative on tax matters upon request and delegation from the President, with powers to represent the Association before tax authorities and tax commissions at all levels, negotiating, signing, and submitting applications, petitions, and appeals in the name and on behalf of the Association;

m) Taking all necessary measures to prevent violations of privacy regulations, including appointing responsible persons for IT processing of personal data;

n) Performing any other acts within ordinary administration, according to programs and spending limits approved by the Steering Committee.

7. Should the Secretary General decide to resign before the 3-year term ends, they must inform the Steering Committee in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter, the Secretary General must specify whether they wish to continue as an ordinary member of the Steering Committee until the end of the current term. Should they wish to continue as an ordinary member, approval by the Assembly is required.

8. If deemed necessary, the Steering Committee may revoke the Secretary General by unanimous resolution, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

9. At least 60 days before the expiration of the Secretary General’s term, or in case of resignation or revocation by the Steering Committee, the President shall convene the Steering Committee to renew the position or appoint a new Secretary General.

Article 12

DEPUTY SECRETARY GENERAL

1. The Deputy Secretary General is appointed by the Secretary General, subject to approval by the Steering Committee, and serves a term of 3 years, renewable with the consent of the Steering Committee.

2. In the international context in which the Association operates, the Deputy Secretary General is identified as “Deputy Secretary General”.

3. The Deputy Secretary General may be delegated by the Secretary General, who must first consult the President or, in his absence, the Vice-President, to perform certain functions and tasks assigned to the Secretary General by these Rules of Procedures. Additionally, the Deputy Secretary General is responsible for:

a) Monitoring the proper conduct of the Secretary General;

b) Assisting the Secretary General in carrying out their duties when such duties are not delegated;

c) Verifying that members are correctly carrying out the activities of the Association.

4. Should the Deputy Secretary General decide to resign before the completion of the 3-year term, they must inform the Steering Committee in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Deputy Secretary General, the resigning Deputy Secretary General must specify whether they wish to continue as an ordinary member of the Steering Committee until the end of the current term. Should they wish to continue, approval by the Assembly is required.

5. If deemed necessary, the Steering Committee may revoke the Deputy Secretary General from office by unanimous resolution, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

6. At least 60 days before the end of the Deputy Secretary General’s term, or in the case of resignation or revocation by the Steering Committee, the President shall convene the Steering Committee to renew the position or appoint a new Deputy Secretary General.

SCIENTIFIC AND ACADEMIC COMMITTEE

Article 13

SCIENTIFIC AND ACADEMIC COMMITTEE

1. The Scientific and Academic Committee is an advisory and support body to the Steering Committee and serves as the Association’s interface with the scientific and academic communities.

2. In the international context in which the Association operates, the Scientific and Academic Committee is identified as “Scientific and Academic Committee”.

3. The Scientific and Academic Committee is composed of experts and scholars from academic, diplomatic, defense, and security fields, as well as the President of the Association.

4. Members of the Scientific and Academic Committee share the values and support the activities carried out within the Association, committing to represent it and to share their authoritative experience with the members.

5. Members of the Scientific and Academic Committee operate in the interest of the Association, both in Italy and abroad. Activities proposed and organized by individual members within the Association cannot be replicated by third-party entities but are part of the Association’s technical and intellectual assets. Should a member of the Scientific and Academic Committee perform or be interested in performing similar activities for third-party entities, they are required to propose, in advance, a collaboration between the interested third-party entity and the Association. If the Steering Committee does not deem such collaboration appropriate and a conflict of interest arises between the Committee member and the Association, the member must choose in which entity to continue their activities.

Article 14

SCIENTIFIC AND ACADEMIC COMMITTEE MEETINGS

1. The Scientific and Academic Committee undertakes to hold a meeting at least once a year for the planning and implementation of its activities within the Association.

2. The President convenes the meeting on their own initiative or upon request of the members of the Scientific and Academic Committee and prepares the agenda with the assistance of the Secretary General. The President sends the notice of convocation (indicating the location, date, time, and agenda of the meeting) via ordinary email to the members of the Scientific and Academic Committee at least 5 working days before the scheduled meeting date.

3. The President may authorize other members to participate in the meetings of the Scientific and Academic Committee, considering the topics on the meeting agenda.

4. Any documentation to be reviewed prior to the meeting may be sent by ordinary email or made available in a dedicated section reserved for the Scientific and Academic Committee created within the Association’s cloud computing system.

5. Meetings of the Scientific and Academic Committee may be held in person or via videoconference.

6. The Scientific and Academic Committee is subject to confidentiality and non-disclosure obligations regarding privileged information and information concerning the Association that it becomes aware of, according to the applicable laws and the Association’s Internal Regulations.

Article 15

ACTIVITIES OF THE SCIENTIFIC AND ACADEMIC COMMITTEE

1. The Scientific and Academic Committee may provide non-binding recommendations and opinions addressed specifically to the President and generally to the Steering Committee, aimed at guiding, improving, and developing the academic activities carried out by the Association and the scientific and academic disciplines managed by its members.

2. The Scientific and Academic Committee may provide non-binding recommendations and opinions to the Presidency and the Steering Committee concerning the impact of geopolitical, geostrategic, technological, diplomatic, and environmental issues within the diplomatic and international context.

3. Members of the Scientific and Academic Committee are invited to participate at least once a year in an event organized by the Association or may propose organizing an event together with the members and the Development Committee.

4. Members of the Scientific and Academic Committee may publish, through the Association, publications and posts on the Association’s social media channels regarding topics of their interest. The drafting of such content may also be done in collaboration with the members.

DEVELOPMENT COMMITTEE

Article 16

DEVELOPMENT COMMITTEE

1. The Development Committee is an advisory and support body to the Steering Committee for the formulation of the Association’s strategy and serves as an interface between the Association and the business sector across various industries.

2. In the international context in which the Association operates, the Development Committee is identified as “Development Committee”.

3. The Development Committee is composed of experts in the business sector, the third sector, journalists, and the President of the Association.

4. Members of the Development Committee share the values of the Association and support its activities; they commit to representing the Association and sharing their authoritative experience with members in the entrepreneurial, financial, managerial, political, sociological, corporate, operations, and marketing fields.

5. Members of the Development Committee operate in the interest of the Association, both in Italy and abroad. Activities proposed and organized by individual members of the Development Committee within the Association cannot be replicated by other third-party entities, as they constitute part of the technical and intellectual property of the Association. Should a member of the Development Committee carry out or intend to carry out similar activities for third-party entities, they are required to first propose a collaboration between the interested third party and the Association. If the Steering Committee deems such collaboration inappropriate and identifies a conflict of interest between the Development Committee member and the Association, the member must choose in which entity to continue their activities.

Article 17

DEVELOPMENT COMMITTEE MEETINGS

1. The Development Committee undertakes to hold a meeting at least once a year for the planning and implementation of its activities within the Association.

2. The President convenes the meeting on their own initiative or upon request of the members of the Development Committee and prepares the agenda with the assistance of the Secretary General. The President sends the notice of convocation (indicating the location, date, time, and agenda of the meeting) via ordinary email to the members of the Development Committee at least 5 working days before the scheduled meeting date.

3. The President may authorize other members to participate in the meetings of the Development Committee, considering the topics on the meeting agenda.

4. Any documentation to be reviewed prior to the meeting may be sent by ordinary email or made available in a dedicated section reserved for the Development Committee created within the Association’s cloud computing system.

5. Meetings of the Development Committee may be held in person or via videoconference.

6. The Development Committee is subject to confidentiality and non-disclosure obligations regarding privileged information and information concerning the Association that it becomes aware of, according to the applicable laws and the Association’s Internal Regulations.

Article 18

ACTIVITIES OF THE DEVELOPMENT COMMITTEE

1. The Development Committee may provide non-binding recommendations and opinions addressed specifically to the President and generally to the Steering Committee, aimed at guiding, improving, and developing the activities carried out by the Association, taking into account economic, political, sociological, managerial, and entrepreneurial aspects.

2. Members of the Development Committee are invited to participate at least once a year in an event organized by the Association or may propose organizing an event together with the members and the Scientific and Academic Committee.

3. Members of the Development Committee may publish, through the Association, publications and posts on the Association’s social media channels regarding topics of their interest. The drafting of such content may also be done in collaboration with the members.

INTERNATIONAL STEERING COMMITTEE

Article 19

INTERNATIONAL STEERING COMMITTEE

1. The International Steering Committee meets and deliberates regarding the organization and execution of international activities carried out by the Association and the “Mondo Internazionale-Nation” associations.

2. In the international context in which the Association operates, the International Steering Committee is identified as "International Steering Committee".

3. The International Steering Committee is composed of the members of the Association’s Steering Committee and the Presidents of the “Mondo Internazionale-Nation" associations.

4. The President of the Association convenes the International Steering Committee by ordinary e-mail every 3 months, with at least 30 days’ prior notice.

Article 20

PRESIDENTS OF NATIONAL ASSOCIATIONS

1. The Presidents of "Mondo Internazionale-Nation" associations must keep the President continuously informed about the activities decided within the International Steering Committee. The Secretary General coordinates the Presidents of the “Mondo Internazionale-Nation” associations and harmonizes, as much as possible, the implementation of the resolutions adopted within the International Steering Committee.

2. In the international context in which the Association operates, the Presidents of "Mondo Internazionale-Nation" are identified as "Presidents of the National Associations".

3. The Presidents of "Mondo Internazionale-Nation" associations are civilly and criminally liable for the activities carried out in representation of the “Mondo Internazionale-Nation” association, and such liability cannot be attributed to the Association in any way.

4. The Association reserves the right to conduct checks regarding the activities performed and the powers exercised by the Presidents of the “Mondo Internazionale-Nation” associations.

BOARD OF ARBITRATORS

Article 21

COMPOSITION OF THE BOARD OF ARBITRATORS

1. The Board of Arbitrators is composed of 5 members, including 3 full members and 2 alternate members.

2. In the international context in which the Association operates, the Board of Arbitrators is identified as the "Board of Arbitrators".

3. Any Member may stand for election and be elected as a member of the Board of Arbitrators, provided they do not hold other association offices, have demonstrated compliance with the Internal Regulations, and have never been found liable in a violation procedure of the Code of Ethics before the Board itself.

4. The members of the Board of Arbitrators are elected by the Assembly, and their term lasts 2 years, renewable no more than twice consecutively. The 5 candidates receiving the highest number of votes from the Assembly become Arbitrators. The 2 candidates with the lowest number of votes become alternate members. In the event of a tie, the Member with the longest association membership will be appointed.

5. The Board elects from among its members the President of the Board of Arbitrators, who is responsible for coordinating the activities within the Board and representing it towards the Association’s bodies and members.

Article 22

FUNCTIONS AND DUTIES OF THE BOARD OF ARBITRATORS

1. The Board of Arbitrators ensures compliance with the Internal Regulations. In particular, the Board is responsible for:

a) resolving any disputes between governing bodies and members;

b) resolving any disputes that may arise between two or more bodies of the Association, subject to prior agreement between them;

c) deciding on violations committed by members in breach of applicable laws or the Internal Regulations.

2. The President shall arrange for the replacement of a regular member with an alternate member when:

a) the proceedings of the Board of Arbitrators involve said regular member;

b) the regular member has any personal or professional interest, whether direct or indirect, in the decisions to be made by the Board;

c) during the course of proceedings, the regular member is unable to perform their duties for a period exceeding 15 days;

d) the regular member resigns, is removed, or is dismissed from office.

3. In any case, the jurisdiction of the ordinary courts remains unaffected with regard to any disputes requiring the intervention of judicial authorities, whether civil, criminal, or administrative.

4. Members of the Board must maintain strict confidentiality regarding facts, acts, information, and documentation they become aware of in the exercise of their mandate.

5. Members of the Board must refrain from:

a) expressing, verbally or in writing, judgments and/or opinions regarding facts and/or circumstances that may be subject to disciplinary action;

b) participating in the Board’s decision-making process if they are personally involved in the matter or are related by blood or affinity up to the third degree to any of the parties involved.

Article 23

PROCEEDINGS BEFORE THE BOARD OF ARBITRATORS

1. Proceedings before the Board of Arbitrators may be initiated ex officio or upon written request by a body of the Association or by individual members. The Board is convened by its own President.

2. The Board is duly constituted with the presence of all three regular members and adopts resolutions by simple majority. The proceedings shall be conducted in an adversarial manner, and the parties involved must be notified via regular email at least 10 days prior to the Board meeting.

3. If the proceedings concern the assessment of a violation of applicable laws or the Internal Regulations by a Member, the Member must be informed of the alleged violations, including a reference to the specific legal or regulatory provisions breached.

4. The President of the Association may attend the meetings of the Board of Arbitrators but may not intervene or exercise voting rights. The President must maintain confidentiality regarding any facts, documents, or information encountered during the proceedings.

5. Any documents to be reviewed prior to the meeting may be sent via regular email and made available in a dedicated section of the Association’s cloud computing system reserved for the Board of Arbitrators.

6. During the proceedings, the Board may carry out any investigative actions it deems necessary, access the Association’s records, obtain expert opinions, hear witnesses, and summon the parties involved. In particularly complex cases, the Board may appoint external consultants, subject to prior verification of budget availability if such services involve costs.

7. The final decisions of the proceedings, duly reasoned, must be notified to the parties involved via regular email within 3 days from the conclusion of the proceedings.

8. Within 10 days of the conclusion of each proceeding, the President of the Board shall ensure the relevant documentation is filed in the Association's archives. The delivery note must include a list of attachments with a brief description of their nature and content.

9. The President of the Association must be informed of the proceedings conducted by the Board and of its decisions, and, where necessary, must ensure the proper implementation of those decisions.

10. Meetings of the Board of Arbitrators may be held either in person or via videoconference.

11. The Board of Arbitrators is subject to obligations of confidentiality and non-disclosure regarding any privileged information or other information concerning the Association it becomes aware of, in accordance with applicable laws and the Association’s Internal Regulations.

Article 24

SPECIAL COMPOSITION OF THE BOARD OF ARBITRATORS

1 The Board of Arbitrators may be convened to deliberate on international disputes involving the Association and the “Mondo Internazionale–Nation” associations.

2. In such cases, the Board of Arbitrators shall be composed of 3 members: one appointed by the Association from among its own Board members, one appointed by the relevant “Mondo Internazionale–Nation” association from among its own members, and one jointly appointed by both parties.

3. Proceedings for international disputes shall follow the same rules established for national disputes.

Article 25

RESIGNATION, DISMISSAL, AND REMOVAL OF MEMBERS

1. Should a member of the Board of Arbitrators decide to resign before the completion of the 2-year term, they must inform the President of the Board of Arbitrators in writing at least 60 days before the effective resignation date, unless otherwise agreed.

2. If the President of the Board of Arbitrators decides to resign, they must submit a written resignation with 60 days’ notice to the President of the Association, who shall convene the Board of Arbitrators to appoint a new President.

3. If a member of the Board of Arbitrators is absent without justified reason for 3 consecutive meetings, they shall be dismissed from their position.

4. The Steering Committee may, by qualified majority, revoke the appointment of a regular member of the Board of Arbitrators if the member has failed to inform the President of the Board of a conflict of interest regarding a matter under consideration.

5. The Steering Committee may remove one or more members, or the entire Board of Arbitrators, if the President of the Board reports operational difficulties caused by the conduct of one or more members, or if well-founded reports of the Board’s dysfunction are received. In such cases, the President of the Association shall convene the Assembly to appoint new members of the Board of Arbitrators.

BOARD OF AUDITORS

Article 26

MEMBERS OF THE BOARD OF AUDITORS

1. The Board of Auditors may be composed of a single auditor or a panel. In the case of a single-member board, the individual must be selected from among registered statutory auditors, professionals enrolled in registers designated by decree of the Italian Minister of Justice, or tenured university professors in legal or economic disciplines. In the case of a collegial body, at least one member must meet the aforementioned qualifications.

2. In the international context in which the Association operates, the Bords of Auditors is identified as "Board of Auditors".

3. The members of the Board of Auditors must perform their duties with the professionalism and diligence appropriate to the nature of their office.

4. The liability of the members of the Board of Auditors is governed by applicable law. They are responsible for the accuracy of their certifications and are required to maintain confidentiality regarding facts and documents of which they become aware by reason of their office.

5. A member of the Board of Auditors who, without justified reason, fails to attend two meetings of the Board during a financial year shall be removed from office. Removal also occurs if the member loses the qualifications outlined in paragraph 1 or is removed or suspended from the register of statutory auditors or auditing firms.

6. The following persons are ineligible for election to the Board of Auditors — and, if elected, shall be removed from office — in addition to other cases provided by law: persons who are legally disqualified, incapacitated, declared bankrupt, or convicted of a crime involving disqualification, even temporary, from holding public office or from serving in managerial positions.

7. In the event of resignation or removal of a member of a collegial Board of Auditors, the alternate member entitled by vote and/or seniority shall take their place. If the member to be replaced is the President of the Board, the presidency shall be assumed, until the next Assembly, by the most senior member of the Board. If the number of alternates is insufficient to ensure the full composition of the Board, or in the case of a single-member Board, the Assembly must appoint replacements.

Article 27

FUNCTIONS OF THE BOARD OF AUDITORS

1. In addition to what is provided for in the Statute, the Board of Auditors shall review the Association’s cash report or financial statements and prepare a report to be shared with the members in advance of the Assembly convened to approve the cash report or financial statements.

2. Oversight activities regarding the accounting records and the cash report or financial statements shall be carried out, where necessary, in cooperation with the Treasurer.

3. The Board of Auditors shall exercise legality control over the activities, expenditures, and revenues of the governing bodies, in relation to the budget and the resolutions adopted during Association meetings.

4. The Board of Auditors may carry out periodic inspections of the accounting books maintained by the Treasurer and must record such inspections in the minutes register of the Board of Auditors.

5. The Board of Auditors shall communicate the results of its oversight activities in writing to the President of the Association, along with its observations.

Article 28

BOARD OF AUDITORS MEETINGS

1. The Board of Auditors must meet at least once every 90 days and is convened by its President, who shall send a notice of the meeting via regular email at least 30 days before the scheduled date.

2. The Board of Arbitrators is validly convened with the presence of the majority of its members and adopts resolutions by absolute majority of those present. Any dissenting member has the right to have the reasons for their dissent recorded in the minutes.

3. The President of the Board of Auditors is responsible for drafting the meeting minutes and ensuring they are signed by all members of the Board. The President is also responsible for the safekeeping of the minutes, which must be recorded in the minutes register of the Board of Auditors.

4. Unless the body is required by law, the Board of Auditors may attend, without voting rights, the meetings of the Steering Committee and the Assembly, if invited.

SECRETARIAT TEAMS

EXTERNAL AFFAIRS AND INTERNATIONAL ACTIVITIES

Article 29

EXTERNAL AFFAIRS AND INTERNATIONAL ACTIVITIES TEAM

1. The External Affairs and International Activities Team is composed of the following roles:

a) Director of External Affairs and International Activities, who leads and coordinates the team;

b) Deputy Director of External Affairs and International Activities;

c) Head of Foreing Affairs and International Activities – Geographic Area;

d) Deputy Head of Foreign Affairs and International Activities – Geographic Area;

e) External Affairs and International Activities Officer.

2. In the international context in which the Association operates, the External Affairs and International Activities Team is identified as "External Affairs and International Activities Team".

3. The External Affairs and International Activities Team carries out all activities necessary for cultivating and developing the Association’s relationships with other associations and with all public and private entities with which collaboration is appropriate for achieving the Association’s objectives. The External Affairs and International Activities Team must safeguard the image of the Association in the exercise of its duties.

4. The External Affairs and International Activities Team carries out all functions aimed at coordinating and developing activities between the Association and the “Mondo Internazionale–Nation” associations, as well as between the Association and international partners. Wherever possible, the External Affairs and International Activities Team relies on an External Affairs and International Activities Officer for each “Mondo Internazionale–Nation” association. The External Affairs and International Activities Officer of a “Mondo Internazionale–Nation” association is responsible for communicating the activities carried out by members of their association with external entities and with other “Mondo Internazionale–Nation” associations, and for informing the External Affairs and International Activities Team of any irregularities.

Article 30

DIRECTOR OF EXTERNAL AFFAIRS AND INTERNATIONAL ACTIVITIES

1. The Director of External Affairs and International Activities is appointed by the President of the Association. The Director of External Affairs and International Activities serves a renewable two-year term, subject to approval by the Steering Committee. In any case, the term must not be shorter than three months.

2. The Director of External Affairs and International Activities is a member of the Secretariat and reports directly to the Steering Committee.

3. In the international context in which the Association operates, the Director of External Affairs and International Activities is identified as " Director of External Affairs and International Activities".

4. The Director of External Affairs and International Activities must coordinate and lead the activities of the External Affairs and International Activities Team with objectivity and balance, encouraging contributions from all members. In particular, the Director of External Affairs and International Activities appoints one or two Deputy Director of External Affairs and International Activities, the Head of Foreign Affairs and International Activities – Geographical Area, the Deputy Head of External Affairs and International Activities – Geographical Area, and the External Affairs and International Activities Officer. These appointments must be approved by the Secretary General.

5. Together with their team, for whose actions they are responsible, the Director of External Affairs and International Activities is in charge of:

a) Supporting the Steering Committee in the development and maintenance of relationships between the Association and third parties;

b) Managing relationships with third parties on behalf of the Association, safeguarding the image of the Association and being mindful of the image and reputation of the third parties involved in collaborations;

c) Managing the Association's activities with third parties and submitting any agreements with such entities to the President for signature;

d) Identifying potential stakeholders with whom the Association may collaborate;

e) Monitoring relationships between individual members and external entities, ensuring that all members uphold the image of the Association in their activities;

f) Collaborating and coordinating with the Secretary General to provide guidelines and directives to the administrative teams for the implementation and execution of the Association’s activities with foreign counterparts;

g) Supporting the Secretary General and Deputy Secretary General in implementing the Steering Committee’s guidelines regarding internal organization of activities involving the “Mondo Internazionale–Nation” associations and any third-party entities involved;

h) Participating, without voting rights, in meetings of the International Steering Committee and providing non-binding advice and recommendations on the coordination of international activities;

i) Participating, when invited by the Steering Committee, in meetings with members of the “Mondo Internazionale–Nation” associations to provide suggestions and guidance on the planning and coordination of activities between the Association and the “Mondo Internazionale–Nation” associations;

j) Overseeing the administrative and operational teams of the “Mondo Internazionale–Nation” associations in executing the decisions adopted by the International Steering Committee and ensuring compliance with the Association’s Internal Regulations and international rules;

k) Supporting the Steering Committee in identifying and defining the objectives to be pursued by the “Mondo Internazionale–Nation” associations through their activities;

l) Verifying that the working methods adopted by the administrative and operational teams of the “Mondo Internazionale–Nation” associations comply with the guidelines established by the Steering Committee and with the instructions regarding the use of IT systems, digital platforms, logos, and multimedia content;

m) Supporting the Director of Legal Affairs and Deputy Deputy Director of Legal Affairs in defining the international regulations of the Association, as well as assisting the Steering Committees of the “Mondo Internazionale–Nation” associations in identifying applicable regulations, in accordance with local legislation, for their formal establishment and the launch of their planned activities;

n) Promoting the implementation of innovative and sustainable working methods to encourage cultural and social integration of foreign members into the teams and activities of the Association and all “Mondo Internazionale–Nation” associations.

6. Should the Director of External Affairs and International Activities decide to resign before the completion of the 2-year term, they must inform the Secretary General in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Director of External Affairs and International Activities, the resigning Director of External Affairs and International Activities must specify whether they wish to continue as an ordinary member of the External Affairs and International Activities Team until the end of the current term.

7. If deemed necessary, the Steering Committee may revoke the Director of External Affairs and International Activities from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

8. In the event of resignation, revocation, or removal of the Director of External Affairs and International Activities, the Deputy Director of External Affairs and International Activities shall take over the role, subject to approval by the Steering Committee, and will remain in office until the end of the current term. If there are two Deputy Directors, the one with the highest seniority shall take over.

Article 31

DEPUTY DIRECTOR OF EXTERNAL AFFAIRS AND INTERNATIONAL ACTIVITIES

1. The Deputy Director of External Affairs and International Activities Office is composed of one to two Deputy Directors, appointed by the Director of External Affairs and International Activities with the prior approval of the Secretary General. The Deputy Director of External Affairs and International Activities serves a two-year term, which may be renewed with the consent of the Secretary General. In any case, the term may not be shorter than three months.

2. In the international context in which the Association operates, the Deputy Director of External Affairs and International Activities is identified as "Deputy Director of External Affairs and International Activities."

3. The Deputy Director of External Affairs and International Activities fully replaces the Director of External Affairs and International Activities when the latter is absent or unable to perform their duties.

4. Upon delegation by the Director of External Affairs and International Activities, the Deputy Director of External Affairs and International Activities can perform all functions assigned to the Director of External Affairs and International Activities under these Rules of Procedures. Additionally, the Deputy Director of External Affairs and International Activities is responsible for:

a) Monitoring the proper conduct of the Director of External Affairs and International Activities;

b) Assisting the Director of External Affairs and International Activities in carrying out their duties when such duties are not delegated;

c) Chairing meetings of the Secretariat, if delegated by the Director of External Affairs and International Activities who is unable to attend;

d) Verifying the proper execution of the Association's activities by the members of the External Affairs and International Activities Team.

5. Should the Deputy Director of External Affairs and International Activities decide to resign before the completion of the 2-year term, they must inform the Director of External Affairs and International Activities in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Deputy Director of External Affairs and International Activities, the resigning Deputy Director of External Affairs and International Activities must specify whether they wish to continue as an ordinary member of the External Affairs and International Activities Team until the end of the current term.

6. If deemed necessary, the Steering Committee may revoke the Deputy Director of External Affairs and International Activities from office by a qualified majority vote, from their position by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 32

HEAD OF FOREIGN AFFAIRS AND INTERNATIONAL ACTIVITIES -GEOGRAPHIC AREA

1. The Head of Foreign Affairs and International Activities – Geographic Area is appointed by the Director of External Affairs and International Activities, subject to the approval of the Secretary General. The Head of Foreign Affairs and International Activities – Geographic Area has a two-year mandate, renewable with the consent of the Secretary General. In any case, the mandate may not be shorter than three months.

2. In the international context in which the Association operates, the Head of Foreign Affairs and International Activities – Geographic Area is identified as the “Head of Foreign Affairs and International Activities – Geographic Area”.

3. The Head of Foreign Affairs and International Activities is a member of the International Steering Committee as an advisor and may provide non-binding opinions and recommendations to all Committee members for the development of the Association’s activities within their geographic area of competence.

4. The Head of Foreign Affairs and International Activities – Geographic Area is the official responsible for managing the Association’s international affairs within their geographic area of competence. The Head of Foreign Affairs and International Activities is responsible for:

a) Developing the Association’s international relations network within their geographic area of competence;

b) Promoting the development of a network of individuals and organizations able to support the Association’s activities within their geographic area of competence;

c) Planning and coordinating the establishment of “Mondo Internazionale-Nation” associations within their geographic area of competence;

d) Defining, together with the Association’s International Steering Committee, the objectives and strategic actions to be promoted within their geographic area of competence;

e) Keeping the International Steering Committee constantly updated on the progress and developments of the activities promoted by the Association within their geographic area of competence;

f) Verifying that activities promoted by the “Mondo Internazionale-Nation” associations comply with the directives of the International Steering Committee and the Association’s Steering Committee, as well as with Internal Regulations and applicable laws in the countries where these activities are carried out, limited to their geographic area of competence;

g) Organizing and planning regular meetings between the Association’s International Steering Committee and the “Mondo Internazionale-Nation” associations pertaining to their geographic area of competence;

h) Encouraging an approach based on the principles of international cooperation to strengthen collaboration between the Association and the “Mondo Internazionale-Nation” associations within their geographic area of competence, avoiding discriminatory conditions for participation in activities promoted by the community within the relevant geographic area;

i) Supporting the planning of activities by the Presidents of the “Mondo Internazionale-Nation” associations through the guidelines and tools provided by the Association and the International Steering Committee.

5. Should the Head of Foreign Affairs and International Activities decide to resign before the completion of the 2-year term, they must inform the Director of External Affairs and International Activities in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Head of Foreign Affairs and International Activities, the resigning Head of Foreign Affairs and International Activities must specify whether they wish to continue as an ordinary member of the External Affairs and International Activities Team until the end of the current term.

6. If deemed necessary, the Steering Committee may revoke the Head of Foreign Affairs and International Activities from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 33

DEPUTY HEAD OF FOREIGN AFFAIRS AND INTERNATIONAL ACTIVITIES - GEOGRAPHIC AREA

1. The Director of External Affairs and International Activities may appoint one to two Deputy Heads of Foreign Affairs and International Activities – Geographic Area, subject to the approval of the Secretary General. The Deputy Head of Foreign Affairs and International Activities – Geographic Area has a two-year mandate, renewable with the consent of the Secretary General. In any case, the mandate may not be shorter than three months.

2. In the international context in which the Association operates, the Deputy Head of Foreign Affairs and International Activities – Geographic Area is identified as “Deputy Head of Foreign Affairs and International Activities – Geographic Area”.

3. The Deputy Head of Foreign Affairs and International Activities – Geographic Area fully replaces the Head of Foreign Affairs and International Activities when the latter is absent or unable to perform their duties.

4. Upon delegation by the Head of Foreign Affairs and International Activities, the Deputy Head of Foreign Affairs and International Activities – Geographic Area may perform all the functions assigned to the Head of Foreign Affairs and International Activities under these Rules of Procedures. Furthermore, the Deputy Head of Foreign Affairs and International Activities – Geographic Area is responsible for:

a) Monitoring the proper conduct of the Head of Foreign Affairs and International Activities;

b) Assisting the Head of Foreign Affairs and International Activities in carrying out their duties when such duties are not delegated;

c) Verifying the correct execution of the Association’s activities by the members of the External Affairs and International Activities Team.

5. Should the Deputy Head of Foreign Affairs and International Activities decide to resign before the completion of the 2-year term, they must inform the Director of External Affairs and International Activities in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Deputy Head of Foreign Affairs and International Activities, the resigning Deputy Head of Foreign Affairs and International Activities must specify whether they wish to continue as an ordinary member of the External Affairs and International Activities Team until the end of the current term.

6. If deemed necessary, the Steering Committee may revoke the Deputy Head of Foreign Affairs and International Activities from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 34

EXTERNAL AFFAIRS AND INTERNATIONAL ACTIVITIES OFFICER

1. The External Affairs and International Activities Officer is appointed by the Director of External Affairs and International Activities, subject to the approval of the Secretary General. The External Affairs and International Activities Officer serves a renewable two-year term, subject to approval by the Secretary General. In any case, the term must not be shorter than three months.

2. In the international context in which the Association operates, the External Affairs and International Activities Officer is identified as "External Affairs and International Activities Officer".

3. The External Affairs and International Activities Officer carries out activities within the competence of the External Affairs and International Activities Team, collaborating with team members and following the guidance of the Director of External Affairs and International Activities and the Deputy Director of Foreign Affairs and International Activities.

4. Should the External Affairs and International Activities Officer decide to resign before the completion of the 2-year term, they must inform the Director of External Affairs and International Activities in writing at least 60 days before the effective resignation date, unless otherwise agreed.

5. If deemed necessary, the Steering Committee may revoke the External Affairs and International Activities Officer from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

INTERNAL RELATIONS

Article 35

INTERNAL RELATIONS TEAM

1. The Internal Relations Team is composed of the following roles:

a) Director of Internal Relations, who leads and coordinates the team;

b) Deputy Director of Internal Relations;

c) Internal Relations Officer.

2. In the international context in which the Association operates, the Internal Relations Team is identified as “Internal Relations Team”.

3. The Internal Relations Team carries out all activities necessary for the development and consolidation of relationships among members, reporting relevant information for the execution of activities. The Internal Relations Team must safeguard the image of the Association in the exercise of its duties.

4. The Internal Relations Team performs all functions aimed at developing and strengthening relationships between the administrative teams and between the Divisions of the Association. It is responsible for internally communicating the activities carried out by the Association’s members with external organizations and with other “Mondo Internazionale-Nation” associations, and for informing the Secretary General of any issues or irregularities.

Article 36

DIRECTOR OF INTERNAL RELATIONS

1. The Director of Internal Relations is appointed by the President of the Association. The Director of Internal Relations serves a renewable two-year term, subject to approval by the Steering Committee. In any case, the term must not be shorter than three months.

2. The Director of Internal Relations is a member of the Secretariat and reports directly to the Steering Committee.

3. In the international context in which the Association operates, the Director of Internal Relations is identified as "Director of Internal Relations."

4. The Director of Internal Relations must coordinate and lead the activities of the Internal Relations Team with objectivity and balance, encouraging contributions from all members. In particular, the Director of Internal Relations appoints the Deputy Director of Internal Relations, and the Internal Relations Officer. These appointments must be approved by the Secretary General.

5. Together with their team, for whose actions they are responsible, the Director of Internal Relations is in charge of:

a) Supporting the Steering Committee in the development and maintenance of internal relations among members;

b) Managing relationships among members, ensuring the Association’s image is upheld;

c) Monitoring relations between individual members, ensuring that all members safeguard the image of the Association in carrying out their activities;

d) Collaborating and coordinating with the Secretary General to provide all necessary guidelines and directives to administrative teams for the planning and execution of the Association’s activities;

e) Supporting the Secretary General and Deputy Secretary General during the implementation of the Steering Committee’s guidelines for internal organizational activities;

f) Participating, upon invitation by the Steering Committee, in meetings with members of the “Mondo Internazionale-Nation” associations in order to provide suggestions and guidance for the implementation and internal coordination of the activities carried out by members of those associations;

g) Overseeing the work of the administrative and operational teams to ensure compliance with the Internal Regulations and the Association’s international standards;

h) Verifying that the working methods adopted by the administrative and operational teams comply with the guidelines established by the Steering Committee and with the instructions regarding the use of IT systems, digital platforms, logos, and multimedia content;

i) Supporting the Director of Legal Affairs and Deputy Director of Legal Affairs in defining the internal regulations of the Association;

j) Promoting the implementation of innovative and sustainable working methods to foster cultural and social integration among members.

6. Should the Director of Internal Relations decide to resign before the completion of the 2-year term, they must inform the Secretary General in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Director of Internal Relations, the resigning Director of Internal Relations must specify whether they wish to continue as an ordinary member of the Internal Relations Team until the end of the current term.

7. If deemed necessary, the Steering Committee may revoke the Director of Internal Relations from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

8. In the event of resignation, revocation, or removal of the Director of Internal Relations, the Deputy Director of Internal Relations shall take over the role, subject to approval by the Steering Committee, and will remain in office until the end of the current term.

Article 37

DEPUTY DIRECTOR OF OF INTERNAL RELATIONS

1. The Deputy Director of Internal Relations is appointed by the Director of Internal Relations with the prior approval of the Secretary General. The Deputy Director of Internal Relations serves a two-year term, which may be renewed with the consent of the Secretary General. In any case, the term may not be shorter than three months.

2. In the international context in which the Association operates, Deputy Director of Internal Relations is identified as "Deputy Director of Internal Relations."

3. The Deputy Director of Internal Relations fully replaces the Director of Internal Relations when the latter is absent or unable to perform their duties.

4. Upon delegation by the Director of Internal Relations, the Deputy Director of Internal Relations can perform all functions assigned to the Director of Internal Relations under these Rules of Procedures. Additionally, the Deputy Director of Internal Relations is responsible for:

a) Monitoring the proper conduct of the Director of Internal Relations;

b) Assisting the Director of Internal Relations in carrying out their duties when such duties are not delegated;

c) Chairing meetings of the Secretariat, if delegated by the Director of Internal Relations who is unable to attend;

d) Verifying the proper execution of the Association's activities by the members of the Internal Relations Team.

5. Should the Deputy Director of Internal Relations decide to resign before the completion of the 2-year term, they must inform the Director of Internal Relations in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Deputy Director of Internal Relations, the resigning Deputy Director of Internal Relations must specify whether they wish to continue as an ordinary member of the Internal Relations Team until the end of the current term.

6. If deemed necessary, the Steering Committee may revoke the Deputy Director of Internal Relations from office by a qualified majority vote, from their position by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 38

INTERNAL RELATIONS OFFICER

1. The Internal Relations Officer is appointed by the Director of Internal Relations, subject to the approval of the Secretary General. The Internal Relations Officer serves a renewable two-year term, subject to approval by the Secretary General. In any case, the term must not be shorter than three months.

2. In the international context in which the Association operates, the Internal Relations Officer is identified as "Internal Relations Officer."

3. The Internal Relations Officer carries out activities within the competence of the Internal Relations Team, collaborating with team members and following the guidance of the Director of Internal Relations and the Deputy Director of Internal Relations.

4. Should the Internal Relations Officer decide to resign before the completion of the 2-year term, they must inform the Director of Internal Relations in writing at least 60 days before the effective resignation date, unless otherwise agreed.

5. If deemed necessary, the Steering Committee may revoke the Internal Relations Officer from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

MARKETING AND COMMUNICATION

Article 39

MARKETING AND COMMUNICATIONS TEAM

1. The Marketing and Communications Team is led and coordinated by the Director of Marketing and Communications and, in their absence, by the Deputy Director of Marketing and Communications.

2. The Marketing Team is composed of the following roles:

a) Marketing and Communication Specialist;

b) Marketing Specialist;

c) Data Analyst.

3. The Communications Team is composed of the following sections, each coordinated by its own head:

a) Social Media Management and Advertising Team;

b) Newsletter Team;

c) Graphics and Design Team;

d) Press Relations Team.

4. In the international context in which the Association operates, the Marketing and Communications Team is identified as “Marketing and Communications Team”.

5. The Marketing and Communications Team is responsible for the planning, organization, and execution of the Association’s marketing, communication, and merchandising activities.

6. For marketing and merchandising activities, the Marketing Team is responsible for:

a) Collecting data useful for evaluating the overall performance of the Association's communication strategy;

b) Providing the Director of Marketing and Communications with non-binding opinions and recommendations on potential improvements to the communication strategy and the performance of the Association’s activities and projects, based on collected data and conducted analyses;

c) Preparing periodic reports containing the above evaluations and analyses, supported by the data collected during the reporting period;

d) Defining strategies to improve the efficiency of software tools that impact the effectiveness of communication;

e) Coordinating and managing the creation of sponsorship and merchandising materials for the Association.

5. For communication activities, the Communications Team is responsible for:

a) Advising the Steering Committee on the communication strategy of the Association;

b) Advising the Steering Committee on the methods of communicating the Association’s projects;

c) Coordinating, updating, and managing the use of the Association’s social media platforms, official communication channels, and website.

7. The Association may appoint a Webmaster, who is responsible for the management and coordination of IT systems and the administration of the Association’s web infrastructure.

Article 40

DIRECTOR OF MARKETING AND COMMUNICATIONS

1. The Director of Marketing and Communications is appointed by the President, with prior approval from the Steering Committee. The Director of Marketing and Communications serves a renewable two-year term, subject to approval by the Steering Committee. In any case, the term must not be shorter than three months.

2. The Director of Marketing and Communications is a member of the Secretariat and reports directly to the Steering Committee.

3. In the international context in which the Association operates, the Director of Marketing and Communications is identified as "Director of Marketing and Communications".

4. The Director of Marketing and Communications must coordinate and lead the activities of the Marketing and Communications Team, with objectivity and balance, encouraging contributions from all members. In particular, the Director of Marketing and Communications appoints one or two Deputy Directors of Marketing and Communications, the Webmaster, the Marketing and Communication Specialist, the Marketing Specialist, the Data Analyst, the Head of Social Media Management and Advertising, the Social Media Officer, the Newsletter Editor, the Head of Brand Image, the Graphic Designer, the Head of Press Relations, the Deputy Head of Press Relations and the Press Relations Officer. These appointments must be approved by the Secretary General.

5. Together with their team, for whose actions they are responsible, the Director of Marketing and Communications is in charge of:

a) Advising the Steering Committee on the development of the Association’s marketing and communication activities;

b) Advising the Steering Committee and the Secretary General on communication methods to promote the Association’s projects;

c) Ensuring the implementation of communication and marketing activities in accordance with the directives established by the Steering Committee;

d) Coordinating the Marketing and Communications Team, including all its internal sections, to achieve the objectives set by the Steering Committee, and organizing, supervising, and managing the distribution of assigned workloads;

e) Collaborating with the Legal Team to ensure full compliance with applicable regulations on information dissemination;

f) Collaborating with the Treasury, Fundraising and Grant Management Team for the allocation of funds for website development or sponsorships;

g) Coordinating and managing the use of social media, official communication channels, and the distribution of the newsletter;

h) Coordinating and managing the activities of the Webmaster, in collaboration with the Secretary General;

i) Developing and updating the Association’s communication systems (including, but not limited to, the website and social media);

j) Ensuring that all published materials comply with applicable copyright and intellectual property laws, requesting support from the Editorial Team when necessary;

k) Deciding which content may be sponsored through the Association’s channels, in accordance with resolutions of the Steering Committee.

6. Should the Director of Marketing and Communications decide to resign before the completion of the 2-year term, they must inform the Secretary General in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Director of Marketing and Communications, the resigning Director of Marketing and Communications must specify whether they wish to continue as an ordinary member of the Marketing and Communications Team until the end of the current term.

7. If deemed necessary, the Steering Committee may revoke the Director of Marketing and Communications from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

8. In the event of resignation, revocation, or removal of the Director of Marketing and Communications, the Deputy Director of Marketing and Communications shall take over the role, subject to approval by the Steering Committee, and will remain in office until the end of the current term. If there are two Deputy Directors, the one with the highest seniority shall take over.

Article 41

DEPUTY DIRECTOR OF MARKETING AND COMMUNICATIONS

1. The Deputy Director of Marketing and Communications is appointed by the Director of Marketing and Communications, with the prior approval of the Secretary General. The Deputy Director of Marketing and Communications serves a two-year term, which may be renewed with the consent of the Secretary General. In any case, the term may not be shorter than three months.

2. In the international context in which the Association operates, the Deputy Director of Marketing and Communications is identified as "Deputy Director of Marketing and Communications".

3. The Deputy Director of Marketing and Communications fully replaces the Director of Marketing and Communications when the latter is absent or unable to perform their duties.

4. Upon delegation by the Director of Marketing and Communications, the Deputy Director of Marketing and Communications can perform all functions assigned to the Director of Marketing and Communications under these Rules of Procedures. Additionally, the Deputy Director of Marketing and Communications is responsible for:

a) Monitoring the proper conduct of the Director of Marketing and Communications;

b) Assisting the Director of Marketing and Communications in carrying out their duties when such duties are not delegated;

c) Chairing meetings of the Secretariat, if delegated by the Director of Marketing and Communications who is unable to attend;

d) Verifying the proper execution of the Association's activities by the members of the Marketing and Communications Team.

5. Should the Deputy Director of Marketing and Communications decide to resign before the completion of the 2-year term, they must inform the Director of Marketing and Communications in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Deputy Director of Marketing and Communications, the resigning Deputy Director of Marketing and Communications must specify whether they wish to continue as an ordinary member of the Marketing and Communications Team until the end of the current term.

6. If deemed necessary, the Steering Committee may revoke the Deputy Director of Marketing and Communications from office by a qualified majority vote, from their position by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication

Article 41

WEBMASTER

1. The Webmaster is appointed by the Director of Marketing and Communications, subject to the approval of the Secretary General. The Webmaster serves a renewable two-year term, subject to approval by the Secretary General. In any case, the term must not be shorter than three months.

2. The Association may decide that this position be held by an external individual, who is not a member of the Association.

3. In the international context in which the Association operates, the Webmaster is identified as "Webmaster".

4. The Webmaster is responsible for managing and coordinating the Association’s IT systems and the web infrastructure. While performing their duties, the Webmaster must regularly update both the Director of Marketing and Communications and the Secretary General. The Webmaster may not be the registered holder of licenses, certificates, software, domains, or programs belonging to the Association. Their role includes the following functions:

a) Designer;

b) Developer;

c) Programmer (code writing);

d) Graphic designer, in collaboration with the Head of Brand Image;

e) Coordinator and supervisor of any other individuals working on the website.

5. The Webmaster must ensure that all documents related to supplies, agreements, and any other matter concerning the Association’s IT systems are stored at the Association’s headquarters in original form.

6. Should the Webmaster decide to resign before the completion of the 2-year term, they must inform the Director of Marketing and Communications in writing at least 60 days before the effective resignation date, unless otherwise agreed.

7. If deemed necessary, the Steering Committee may revoke the Webmaster from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

MARKETING TEAM

Article 43

MARKETING AND COMMUNICATION SPECIALIST

1. The Marketing and Communication Specialist is appointed by the Director of Marketing and Communications, with the prior approval of the Secretary General. The Marketing and Communication Specialist serves a renewable two-year term, subject to approval by the Secretary General. In any case, the term must not be shorter than three months.

2. In the international context in which the Association operates, the Marketing and Communication Specialist is identified as "Marketing and Communication Specialist".

3. The Marketing and Communication Specialist primarily performs a strategic coordination and advisory role within the Marketing and Communications Team. In particular, the Marketing and Communication Specialist is responsible for:

a) Supporting, together with the Director of Marketing and Communications, the short-, medium-, and long-term vision of the Association, its projects, and its activities;

b) Advising the Director of Marketing and Communications on the most appropriate and potentially effective marketing strategies to strengthen the image of the Association towards the external public and stakeholders, while meeting expected ROI (Return on Investment) and KPIs (Key Performance Indicators);

c) Assisting the Director of Marketing and Communications in the planning, creation, and management of fundraising and/or crowdfunding campaigns initiated by the Team to raise funds and/or donations on behalf of the Association. The Marketing and Communication Specialist is also responsible for directing and supervising Marketing Team members assigned to develop such campaigns;

d) Supporting the Director of Marketing and Communications in promoting fundraising, crowdfunding, and marketing campaigns through the Association's offline and online channels. Specifically, the Marketing and Communication Specialist participates in meetings dedicated to the definition and implementation of the Association's marketing and communication strategy, including meetings, briefings, and sessions focused on data monitoring and analysis for this purpose;

e) Assisting the Director of Marketing and Communications in drafting cost and revenue forecasts to be included in the Association's official documents;

f) Collecting data relevant to the overall evaluation of the Association's communication strategy performance;

g) Providing the Director of Marketing and Communications with regular reports containing non-binding evaluations and recommendations regarding possible improvements to the current communication strategy and updates on the progress of the Association’s activities and projects, supported by collected data and analyses for the relevant reporting period;

h) Defining strategies to improve the efficiency of digital tools and software that affect the effectiveness of the Association’s communication efforts.

4. Should the Marketing and Communication Specialist decide to resign before the completion of the 2-year term, they must inform the Director of Marketing and Communications in writing at least 60 days before the effective resignation date, unless otherwise agreed.

5. If deemed necessary, the Steering Committee may revoke the Marketing and Communication Specialist from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 44

MARKETING SPECIALIST

1. The Marketing Specialist is appointed by the Director of Marketing and Communications, subject to the approval of the Secretary General. The Marketing Specialist serves a renewable two-year term, subject to approval by the Secretary General. In any case, the term must not be shorter than three months.

2. In the international context in which the Association operates, the Marketing Specialist is identified as "Marketing Specialist".

3. The Marketing Specialist supports the Marketing and Communication Specialist in the planning, organization, and execution of marketing activities and the promotion of the Association’s fundraising and merchandising initiatives, as well as in the implementation of the activities assigned to the Marketing and Communications Team. In particular, the Marketing Specialist is responsible for:

a) Supporting the Marketing and Communication Specialist in identifying the best strategies to promote the Association’s activities externally, with the goal of increasing ROI (Return on Investment) and meeting the defined KPIs (Key Performance Indicators);

b) Evaluating whether the proposed strategies comply with the guidelines established by the Steering Committee and the Director of Marketing and Communications, and ensuring they are compatible with other communication initiatives undertaken by the Association;

c) Ensuring—while seeking input from the Marketing and Communication Specialist when necessary—that the proposed strategies do not conflict with the brand, mission, vision, or the ethical and moral values promoted by the Association.

4. Should the Marketing Specialist decide to resign before the completion of the 2-year term, they must inform the Director of Marketing and Communications in writing at least 60 days before the effective resignation date, unless otherwise agreed.

5. If deemed necessary, the Steering Committee may revoke the Marketing Specialist from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 45

DATA ANALYST

1. The Data Analyst is appointed by the Director of Marketing and Communications, subject to the approval of the Secretary General. The Data Analyst serves a renewable two-year term, subject to approval by the Secretary General. In any case, the term must not be shorter than three months.

2. In the international context in which the Association operates, the Data Analyst is identified as "Data Analyst".

3. The Data Analyst, whose work is coordinated by the Marketing and Communication Specialist, is primarily responsible for monitoring the data collection process and analyzing the data gathered. In particular, the Data Analyst is responsible for:

a) Carrying out data collection and analysis activities in accordance with the guidance provided by the Marketing and Communication Specialist;

b) Drafting documents containing non-binding recommendations and opinions to be submitted to the Director of Marketing and Communications, subject to the prior approval of the Marketing and Communication Specialist;

c) Contributing to the definition of optimal strategies to be implemented within the Marketing and Communication Team.

4. Should the Data Analyst decide to resign before the completion of the 2-year term, they must inform the Director of Marketing and Communications in writing at least 60 days before the effective resignation date, unless otherwise agreed.

5. If deemed necessary, the Steering Committee may revoke the Data Analyst from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

SOCIAL MEDIA MANAGEMENT AND ADVERTISING TEAM

Article 46

SOCIAL MEDIA MANAGEMENT AND ADVERTISING TEAM

1. The Social Media Management and Advertising Team consists of the following roles:

a) Head of Social Media Management and Advertising, who coordinates the team and regularly updates the Director of Marketing and Communications and the Deputy Director of Marketing and Communications;

b) Social Media Officer.

2. In the international context in which the Association operates, the Social Media Management and Advertising Team is identified as the "Social Media Management and Advertising Team".

3. The Social Media Management and Advertising Team is responsible for managing and administering the Association’s social media, respecting the confidential information of the Association. If it is necessary to communicate such information outside the Association, approval from the Director of Marketing and Communications is required, following a written request from the Head of Social Media Management and Advertising.

4. For the promotion and dissemination of the Association’s activities, the Social Media Management and Advertising Team uses social networks such as, by way of example, Facebook, Instagram, Twitter, and LinkedIn, in compliance with the directives of the Steering Committee and the Director of Marketing and Communications.

5. Whenever possible, the Social Media Management and Advertising Team relies on a Social Media Officer for each “Mondo Internazionale-Nation” association. The Social Media Officer of each “Mondo Internazionale-Nation” association is responsible for verifying and monitoring the content published on the social media channels of their respective association and informing the Social Media Management and Advertising Team of any irregularities.

Article 47

HEAD OF SOCIAL MEDIA MANAGEMENT AND ADVERTISING

1. The Head of Social Media Management and Advertising is appointed by the Director of Marketing and Communications, subject to the approval of the Secretary General. The Head of Social Media Management and Advertising serves a renewable two-year term, subject to approval by the Secretary General. In any case, the term must not be shorter than three months.

2. In the international context in which the Association operates, the Head of Social Media Management and Advertising is identified as " Head of Social Media Management and Advertising ".

3. The Head of Social Media Management and Advertising is responsible for:

a) Coordinating and managing the sharing of the Association’s materials on social networks;

b) Sharing the materials of the Association’s partners on social networks;

c) Collaborating with the Marketing and Communications Team and the Association’s Divisions to plan effective content sharing activities;

d) Coordinating the activities of the Social Media Officers, each responsible for a specific social media channel, for the publication of content on the social media platforms used by the Association.

4. Should the Head of Social Media Management and Advertising decide to resign before the completion of the 2-year term, they must inform the Director of Marketing and Communications in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Head of Social Media Management and Advertising, the resigning Head of Social Media Management and Advertising must specify whether they wish to continue as an ordinary member of the Social Media Management and Advertising Team until the end of the current term.

5. If deemed necessary, the Steering Committee may revoke the Head of Social Media Management and Advertising from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 48

SOCIAL MEDIA OFFICER

1. The Social Media Officer is appointed by the Director of Marketing and Communications, subject to the approval of the Secretary General. The Social Media Officer serves a renewable two-year term, subject to approval by the Secretary General. In any case, the term must not be shorter than three months.

2. In the international context in which the Association operates, the Social Media Officer is identified as "Social Media Officer ".

3. The Social Media Officer is responsible for:

a) Planning and managing the sharing of the Association’s materials on the channel assigned by the Head of Social Media Management and Advertising, in agreement with the Director of Marketing and Communications;

b) Sharing the materials of the Association’s partners on social networks;

c) Collaborating with the Marketing and Communications Team and the Association’s Divisions to plan effective content-sharing activities.

4. Should the Social Media Officer decide to resign before the completion of the 2-year term, they must inform the Director of Marketing and Communications in writing at least 60 days before the effective resignation date, unless otherwise agreed.

5. If deemed necessary, the Steering Committee may revoke the Social Media Officer from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

NEWSLETTER TEAM

Article 49

NEWSLETTER TEAM

1. The Newsletter Team consists of the following roles:

a) Newsletter Supervisor, who coordinates the team and constantly updates the Director of Marketing and Communications and the Deputy Director of Marketing and Communications;

b) Newsletter Editor.

2. In the international context in which the Association operates, the Newsletter Team is identified as 'Newsletter Team'.

3. The Newsletter Team is responsible for the management and administration of the Association’s newsletter, respecting the confidentiality of the Association’s information. Should it be necessary to communicate such information outside the Association, approval from the Director of Marketing and Communications is required upon a written request from the Newsletter Supervisor.

4. Wherever possible, the Newsletter Team relies on a Newsletter Editor for each “Mondo Internazionale-Nation” association. The Newsletter Editor of a “Mondo Internazionale-Nation” is responsible for verifying and monitoring the content of their association’s newsletter and informing the Newsletter Team of any irregularities.

Article 50

NEWSLETTER SUPERVISOR

1. The Newsletter Supervisor is appointed by the Director of Marketing and Communications, subject to the approval of the Secretary General. The Newsletter Supervisor serves a renewable two-year term, subject to approval by the Secretary General. In any case, the term must not be shorter than three months.

2. In the international context in which the Association operates, the Newsletter Supervisor is identified as "Newsletter Supervisor".

3. The Newsletter Supervisor is responsible for:

a) Coordinating and managing the sharing of the Association’s activities and news through the newsletter, which is periodically sent to the subscriber list via regular email;

b) Coordinating, together with the Director of Marketing and Communications, the activities of the Newsletter Editor regarding the management and publication of the newsletter through official communication channels;

c) Managing the content to be included in the newsletter;

d) Sharing the material of the Association's partners within the newsletter, if requested or required by collaboration agreements;

e) Collaborating with the Marketing and Communications Team and the Association’s Divisions to plan effective content-sharing activities through the newsletter;

f) Periodically reviewing the subscriber data of the newsletter and proposing evaluations to the Director of Marketing and Communications regarding the positive or negative trends of the activity.

4. Should the Newsletter Supervisor decide to resign before the completion of the 2-year term, they must inform the Director of Marketing and Communications in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Newsletter Supervisor, the resigning Newsletter Supervisor must specify whether they wish to continue as an ordinary member of the Newsletter Team until the end of the current term.

5. If deemed necessary, the Steering Committee may revoke the Newsletter Supervisor from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 51

NEWSLETTER EDITOR

1. The Newsletter Editor is appointed by the Director of Marketing and Communications, subject to the approval of the Secretary General. The Newsletter Editor serves a renewable two-year term, subject to approval by the Secretary General. In any case, the term must not be shorter than three months.

2. In the international context in which the Association operates, the Newsletter Editor is identified as 'Newsletter Editor'.

3. The Newsletter Editor is responsible for:

a) Creating and managing the content to be published in the Association's newsletter, according to the guidelines provided by the Director of Marketing and Communications and the Newsletter Supervisor;

b) Planning the periodic sending of the newsletter and verifying that all subscriber email addresses are included;

c) Providing opinions, suggestions, and recommendations to the Newsletter Supervisor and the Director of Marketing and Communications for the improvement and updating of the newsletter.

4. Should the Newsletter Editor decide to resign before the completion of the 2-year term, they must inform the Director of Marketing and Communications in writing at least 60 days before the effective resignation date, unless otherwise agreed.

5. If deemed necessary, the Steering Committee may revoke the Newsletter Editor from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

GRAPHICS AND DESIGN

Article 52

GRAPHICS AND DESIGN TEAM

1. The Graphics and Design Team consists of the following roles:

a) Head of Brand Image, who coordinates the team and constantly updates the Director of Marketing and Communication and the Deputy Director of Marketing and Communication;

b) Deputy Head of Brand Image;

c) Graphic Designer.

2. In the international context in which the Association operates, the Graphics and Design Team is identified as "Graphics and Design Team".

3. The Graphics and Design Team is composed of members specialized in graphic design and carries out functions related to the production of visual materials supporting the Association’s communication activities.

4. Wherever possible, the Graphics and Design Team relies on one Graphic Designer for each “Mondo Internazionale-Nation” association. The Graphic Designer of each “Mondo Internazionale-Nation” is responsible for verifying and monitoring the graphic content of their association and informing the Graphics and Design Team of any irregularities.

Article 53

HEAD OF BRAND IMAGE

1. The Head of Brand Image is appointed by the Director of Marketing and Communications, subject to the approval of the Secretary General. The Head of Brand Image serves a renewable two-year term, subject to approval by the Secretary General. In any case, the term must not be shorter than three months.

2. In the international context in which the Association operates, the Head of Brand Image is identified as "Head of Brand Image".

3. The Head of Brand Image is responsible for:

a) Supporting the Communications Team in publishing content across all paper-based and digital communication channels used by the Association;

b) Using exclusively the graphic design software and platforms recognized and provided by the Association under valid licenses;

c) Developing graphic templates to adapt the content produced by the Communications Team, according to the team’s needs and with its prior approval;

d) Managing the visual image of the Association’s website and brand;

e) Preparing graphic layouts for the formatting of the Association’s paper and digital publications;

f) Ensuring that materials produced by the team are effectively implemented for the Association’s activities and comply with the guidelines set by the Director of Marketing and Communications.

4. Should the Head of Brand Image decide to resign before the completion of the 2-year term, they must inform the Secretary General in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Head of Brand Image, the resigning Head of Brand Image must specify whether they wish to continue as an ordinary member of the Graphics and Design Team until the end of the current term.

5. If deemed necessary, the Steering Committee may revoke the Head of Brand Image from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

6. In the event of resignation, revocation, or removal of the Head of Brand Image, the Deputy Head of Brand Image shall take over the role, subject to approval by the Steering Committee, and will remain in office until the end of the current term. If there are two Deputy Heads, the one with the highest seniority shall take over.

Article 54

DEPUTY HEAD OF BRAND IMAGE

1. The Director of Marketing and Communications may appoint one or two Deputy Heads of Brand Image, subject to the approval of the Secretary General. The Deputy Head of Brand Image serves a two-year term, which may be renewed with the consent of the Secretary General. In any case, the term may not be shorter than three months

2. In the international context in which the Association operates, the Deputy Head of Brand Image is identified as "Deputy Head of Brand Image".

3. The Deputy Head of Brand Image fully replaces the Head of Brand Image when the latter is absent or unable to perform their duties.

4. Upon delegation by the Head of Brand Image, the Deputy Head of Brand Image can perform all functions assigned to the Head of Brand Image under these Rules of Procedures. Additionally, the Deputy Head of Brand Image is responsible for:

a) Monitoring the proper conduct of the Head of Brand Image;

b) Assisting the Head of Brand Image in carrying out their duties when such duties are not delegated;

c) Verifying the proper execution of the Association's activities by the members of the Graphics and Design Team.

5. Should the Deputy Head of Brand Image decide to resign before the completion of the 2-year term, they must inform the Director of Marketing and Communications in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Deputy Head of Brand Image, the resigning Deputy Head of Brand Image must specify whether they wish to continue as an ordinary member of the Graphics and Design Team until the end of the current term.

6. If deemed necessary, the Steering Committee may revoke the Deputy Head of Brand Image from office by a qualified majority vote, from their position by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 55

GRAPHIC DESIGNER

1. The Graphic Designer is appointed by the Director of Marketing and Communications, subject to the approval of the Secretary General. The Graphic Designer serves a renewable two-year term, subject to approval by the Secretary General. In any case, the term must not be shorter than three months.

2. In the international context in which the Association operates, the Graphic Designer is identified as "Graphic Designer".

3. The Graphic Designer supports the Graphics and Design Team, as directed by the Head of Brand Image and the Deputy Head of Brand Image.

4. Should the Graphic Designer decide to resign before the completion of the 2-year term, they must inform the Director of Marketing and Communications in writing at least 60 days before the effective resignation date, unless otherwise agreed.

5. If deemed necessary, the Steering Committee may revoke the Graphic Designer from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

PRESS RELATIONS

Article 56

PRESS RELATIONS TEAM

1. The Press Relations Team is composed of the following roles:

a) Head of Press Relations, who coordinates the team and keeps the Director of Marketing and Communication and the Deputy Director of Marketing and Communication regularly updated;

b) Deputy Head of Press Relations;

c) Press Relations Officer.

2. In the international context in which the Association operates, the Press Relations Team is identified as "Press Relations Team".

3. The Press Relations Team is responsible for coordinating the communication, dissemination, and methods of sharing content related to the Association’s activities, both nationally and internationally, through press channels operating online and offline. The team also oversees the editorial style and content of the Association’s official press releases, which are published through dedicated communication channels. The Press Relations Team carries out its duties while respecting the Association’s confidential information. Should it be necessary to share such information externally, the prior written approval of the Director of Marketing and Communications is required, following a written request from the Head of Press Relations.

4. The Press Relations team consists of two divisions: the Digital Press Relations Division, dedicated to portals and media outlets operating in the digital market, and the Offline Press Relations Division, which focuses on media outlets operating in the offline publishing market.

5. Whenever possible, the Press Relations Team includes one Press Relations Officer for each “Mondo Internazionale-Nation” association. The Press Relations Officer of a specific “Mondo Internazionale-Nation” is responsible for verifying and monitoring the press content of their association and for informing the Press Relations Team of any irregularities.

Article 57

HEAD OF PRESS RELATIONS

1. The Head of Press Relations is appointed by the Director of Marketing and Communications, subject to the approval of the Secretary General. The Head of Press Relations serves a two-year term, which may be renewed with the consent of the Secretary General. In any case, the term may not be shorter than three months.

2. In the international context in which the Association operates, the Head of Press Relations is identified as "Head of Press Relations".

3. The Head of Press Relations is responsible for:

a) Seeking collaborations with national and international press outlets, operating both online and offline, through which to promote, disseminate, and sponsor the Association and its activities, in accordance with the guidelines set by the Steering Committee and the Director of Marketing and Communications;

b) Drafting press releases to portray, illustrate, and present the Association’s activities, with the aim of increasing its visibility and supporting its growth at both national and international levels;

c) Managing relationships with media outlets that collaborate with the Association to ensure the promotion of its activities aligns with its needs;

d) Preparing and drafting the Association’s internal press review and ensuring its dissemination through internal channels reserved for members. The internal press review consists of presenting members with a selection of articles from national and international online news sources on topics of interest to the Association;

e) Safeguarding the image of the Association, both privately and publicly, in compliance with the values and principles outlined in the Internal Regulations.

4. Should the Head of Press Relations decide to resign before the completion of the 2-year term, they must inform the Director of Marketing and Communications in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Head of Press Relations, the resigning Head of Press Relations must specify whether they wish to continue as an ordinary member of the Press Relations Team until the end of the current term.

5. If deemed necessary, the Steering Committee may revoke the Head of Press Relations from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

6. In the event of resignation, revocation, or removal of the Head of Press Relations, the Deputy Head of Press Relations shall take over the role, subject to approval by the Steering Committee, and will remain in office until the end of the current term. If there are two Deputy Heads, the one with the highest seniority shall take over.

Article 58

DEPUTY HEAD OF PRESS RELATIONS

1. The Director of Marketing and Communications appoints two Deputy Head of Press Relations, one for the Digital Press Relations Division and one for the Offline Press Relations Division. The Deputy Head of Press Relations is appointed by the Director of Marketing and Communications, subject to the approval of the Secretary General. The Deputy Head of Press Relations serves a two-year term, which may be renewed with the consent of the Secretary General. In any case, the term may not be shorter than three months.

2. In the international context in which the Association operates, the Deputy Head of Press Relations is identified as "Deputy Head of Press Relations".

3. The Deputy Head of Press Relations fully replaces the Head of Press Relations when the latter is absent or unable to perform their duties.

4. Upon delegation by the Head of Press Relations, the Deputy Head of Press Relations can perform all functions assigned to the Head of Press Relations under these Rules of Procedures. In addition, the Deputy Head of Press Relations is responsible for:

a) Monitoring the proper conduct of Head of Press Relations;

b) Assisting the Head of Press Relations in carrying out their functions, with specific reference to their respective division;

c) Verifying the proper execution of the Association's activities by the members of their division.

5. Should the Deputy Head of Press Relations decide to resign before the completion of the 2-year term, they must inform the Director of Marketing and Communications in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Deputy Head of Press Relations, the resigning Deputy Head of Press Relations must specify whether they wish to continue as an ordinary member of the Press Relations Team until the end of the current term.

6. If deemed necessary, the Steering Committee may revoke the Deputy Head of Press Relations from office by a qualified majority vote, from their position by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 59

PRESS RELATIONS OFFICER

1. The Press Relations Officer is appointed by the Director of Marketing and Communications, subject to the approval of the Secretary General. The Press Relations Officer serves a renewable two-year term, subject to approval by the Secretary General. In any case, the term must not be shorter than three months.

2. In the international context in which the Association operates, the Press Relations Officer is identified as "Press Relations Officer".

3. The Press Relations Officer is assigned to one of the two divisions of the team (Digital Press Relations or Offline Press Relations) based on their personal motivation and technical skills, following a positive assessment by the Head of Press Relations.

4. The Press Relations Officer is responsible for collaborating with other team members to achieve the established objectives, initiating partnerships with designated media outlets, drafting press releases for both internal and external use, and contributing to the internal press review of the Association.

5. Should the Press Relations Officer decide to resign before the completion of the 2-year term, they must inform the Director of Marketing and Communications in writing at least 60 days before the effective resignation date, unless otherwise agreed.

6. If deemed necessary, the Steering Committee may revoke the Press Relations Officer from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

LEGAL TEAM

Article 60

LEGAL TEAM

1. The Legal Team is composed of the following roles:

a) Director of Legal Affairs, who leads and coordinates the team;

b) Deputy Director of Legal Affairs;

c) Head of Agreements and Regulations;

d) Head of Privacy and Internal Policies;

e) Legal Officer.

2. In the international context in which the Association operates, the Legal Team is identified as "Legal Team."

3 The Legal Team provides legal advice and support within the Association.

Article 61

DIRECTOR OF LEGAL AFFAIRS

1. The Director of Legal Affairs is appointed by the President of the Association. The Director of Legal Affairs serves a renewable two-year term, subject to approval by the Steering Committee. In any case, the term must not be shorter than three months.

2. The Director of Legal Affairs is a member of the Secretariat and reports directly to the Steering Committee.

3. The Director of Legal Affairs also serves as the Data Protection Officer, in accordance with applicable regulations.

4. In the international context in which the Association operates, the Director of Legal Affairs is identified as "Director of Legal Affairs."

5. The Director of Legal Affairs must coordinate and lead the activities of the Legal Team, with objectivity and balance, encouraging contributions from all members. In particular, the Director of Legal Affairs appoints the Deputy Director of Legal Affairs, the Head of Agreements and Regulations, the Head of Privacy and Internal Policies, and the Legal Officers. These appointments must be approved by the Secretary General.

6. Together with their team, for whose actions they are responsible, the Director of Legal Affairs is in charge of:

a) Advising the President and Vice-President in matters concerning the legal representation of the Association;

b) Advising the Presidency, the Steering Committee, and the Secretariat on the legal implementation of projects proposed by the Association;

c) Ensuring that the Association’s activities are carried out in compliance with applicable laws and the Association’s Internal Regulations;

d) Keeping the Presidency and the Secretariat regularly informed of legal and regulatory changes that may affect the Association;

e) Advising the Secretary General on the management of members, including volunteers, employees, freelancers, and external collaborators working with the Association;

f) Advising the Steering Committee and the Secretariat on the implementation of national and international activities by the Association;

g) Protecting the rights and monitoring the obligations of the Association and its members;

h) Advising the Steering Committee and the Secretariat on the drafting of national and international agreements;

i) Drafting the Internal Regulations and proposing amendments when necessary.

7. Should the Director of Legal Affairs decide to resign before the completion of the 2-year term, they must inform the Secretary General in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Director of Legal Affairs, the resigning Director of Legal Affairs must specify whether they wish to continue as an ordinary member of the Legal Team until the end of the current term.

8. If deemed necessary, the Steering Committee may revoke the Director of Legal Affairs from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

9. In the event of resignation, revocation, or removal of the Director of Legal Affairs, the Deputy Director of Legal Affairs shall take over the role, subject to approval by the Steering Committee, and will remain in office until the end of the current term.

Article 62

DEPUTY DIRECTOR OF LEGAL AFFAIRS

1. The Deputy Director of Legal Affairs is appointed by the Director of Legal Affairs, subject to the approval of the Secretary General. The Deputy Director of Legal Affairs serves a two-year term, which may be renewed with the consent of the Secretary General. In any case, the term may not be shorter than three months.

2. In the international context in which the Association operates, the Deputy Director of Legal Affairs is identified as "Deputy Director of Legal Affairs".

3. The Deputy Director of Legal Affairs fully replaces the Director of Legal Affairs when the latter is absent or unable to perform their duties.

4. Upon delegation by the Director of Legal Affairs, the Deputy Director of Legal Affairs can perform all functions assigned to the Director of Legal Affairs under these Rules of Procedures. Additionally, the Deputy Director of Legal Affairs is responsible for:

a) Monitoring the proper conduct of the Director of Legal Affairs;

b) Assisting the Director of Legal Affairs in carrying out their duties when such duties are not delegated;

c) Chairing meetings of the Secretariat, if delegated by the Director of Legal Affairs who is unable to attend;

d) Verifying the proper execution of the Association's activities by the members of the Legal Team.

5. Should the Deputy Director of Legal Affairs decide to resign before the completion of the 2-year term, they must inform the Director of Legal Affairs in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Deputy Director of Legal Affairs, the resigning Deputy Director of Legal Affairs must specify whether they wish to continue as an ordinary member of the Legal Team until the end of the current term.

6. If deemed necessary, the Steering Committee may revoke the Deputy Director of Legal Affairs from office by a qualified majority vote, from their position by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 63

HEAD OF AGREEMENTS AND REGULATIONS

1. The Head of Agreements and Regulations is appointed by the Director of Legal Affairs, subject to the approval of the Secretary General. The Head of Agreements and Regulation serves a two-year term, which may be renewed with the consent of the Secretary General. In any case, the term may not be shorter than three months.

2. In the international context in which the Association operates, the Head of Agreements and Regulations is identified as "Head of Agreements and Regulations."

3. The Head of Agreements and Regulations is responsible for:

a) Drafting agreements and memoranda of understanding to initiate collaborations with third-party entities, both nationally and internationally, upon request of the Steering Committee and the Secretary General;

b) Analyzing proposals for agreements and memoranda from third-party entities and providing opinions and recommendations regarding their potential acceptance by the Association;

c) Advising the Secretary General, the Deputy Secretary General, the Director of External Affairs and International Activities, and the Director of Human Resources on the drafting of agreements between the Association and its members or external collaborators;

d) Assessing the best strategy for protecting the rights of members and of the Association in the event of breaches of agreements entered into with external entities or within the Association itself;

e) Preparing the necessary documentation for the internal regulations of the Association and proposing amendments when needed;

f) Collaborating with the Head of Copyediting and Translation to ensure the accurate legal translation of regulatory texts from Italian into English or vice versa;

g) Staying constantly informed about developments in national and international legislation and case law in the field of civil law, and accordingly updating the team.

4. Should the Head of Agreements and Regulations decide to resign before the completion of the 2-year term, they must inform the Director of Legal Affairs in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Head of Agreements and Regulations, the resigning Head of Agreements and Regulations must specify whether they wish to continue as an ordinary member of the Legal Team until the end of the current term.

5. If deemed necessary, the Steering Committee may revoke the Head of Agreements and Regulations from office by a qualified majority vote, from their position by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 64

HEAD OF PRIVACY AND INTERNAL POLICIES

1. The Head of Privacy and Internal Policies is appointed by the Director of Legal Affairs, subject to the approval of the Secretary General. The Head of Privacy and Internal Policies serves a two-year term, which may be renewed with the consent of the Secretary General. In any case, the term may not be shorter than three months.

2. In the international context in which the Association operates, the Head of Privacy and Internal Policies shall be identified as "Head of Privacy and Internal Policies".

3. The Head of Privacy and Internal Policies is responsible for:

a) Drafting the internal policies necessary for the correct interpretation of the Association’s Internal Regulations and proposing amendments when necessary;

b) Drafting internal policies aimed at protecting members during the performance of the Association’s activities and proposing amendments when necessary;

c) Proposing to the Director of Legal Affairs the tools and means needed to ensure the proper application and compliance with internal policies by members;

d) Proposing to the Director of Legal Affairs appropriate solutions to safeguard the rights and duties of members in case of violations of internal policies;

e) Drafting the regulatory framework necessary to ensure compliance with data protection laws and the safeguarding of members’ personal data during the performance of Association activities, and proposing amendments when necessary;

f) Preparing documents—such as release forms—necessary for the lawful use of audiovisual materials, content, and logos provided to the Association by individual members, external entities, or collaborators, in compliance with intellectual property regulations;

g) Staying constantly informed about developments in national and international legislation and case law concerning privacy, and updating the team accordingly.

4. Should the Head of Privacy and Internal Policies decide to resign before the completion of the 2-year term, they must inform the Director of Legal Affairs in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Head of Privacy and Internal Policies, the resigning Head of Privacy and Internal Policies must specify whether they wish to continue as an ordinary member of the Legal Team until the end of the current term.

5. If deemed necessary, the Steering Committee may revoke the Head of Privacy and Internal Policies from office by a qualified majority vote, from their position by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 65

LEGAL OFFICER

1. The Legal Officer is appointed by the Director of Legal Affairs, subject to the approval of the Secretary General. The Legal Officer serves a renewable two-year term, subject to approval by the Secretary General. In any case, the term must not be shorter than three months.

2. In the international context in which the Association operates, the Legal Officer is identified as "Legal Officer".

3. The Legal Officer carries out activities within the competence of the Legal Team, collaborating with team members and following the guidance of the Director of Legal Affairs and the Deputy Director of Legal Affairs.

4. Should the Legal Officer decide to resign before the completion of the 2-year term, they must inform the Director of Legal Affairs in writing at least 60 days before the effective resignation date, unless otherwise agreed.

5. If deemed necessary, the Steering Committee may revoke the Legal Officer from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

HUMAN RESOURCES

Article 66

HUMAN RESOURCES TEAM

1. The Human Resources Team is composed of the following roles:

a) Director of Human Resources, who leads and coordinates the team;

b) Deputy Director of Human Resources;

c) Human Resources Officer.

2. In the international context in which the Association operates, the Human Resources Team is identified as "Human Resources Team".

3. The Human Resources Team is responsible for coordinating and managing the members of the Association and overseeing their activities.

4. Wherever possible, the Human Resources Team is supported by a Human Resources Officer for each “Mondo Internazionale-Nation” association. The Human Resources Officer of a “Mondo Internazionale-Nation” association is tasked with reporting the activities carried out by the members of their respective association, as well as the tasks performed by any external collaborators, and informing the Human Resources Team of any irregularities.

Article 67

DIRECTOR OF HUMAN RESOURCES

1. The Director of Human Resources is appointed by the Secretary General, subject to the approval of the Steering Committee. The Director of Human Resources serves a renewable two-year term, subject to approval by the Steering Committee. In any case, the term must not be shorter than three months.

2. The Director of Human Resources is a member of the Secretariat and reports directly to the Steering Committee.

3. In the international context in which the Association operates, the Director of Human Resources is identified as "Director of Human Resources".

4. The Director of Human Resources must coordinate and lead the activities of the Human Resources Team, with objectivity and balance, encouraging contributions from all members. In particular, the Director of Human Resources appoints one or two Deputy Directors of Human Resources, and the Human Resource Officers. These appointments must be approved by the Secretary General.

5. Together with their team, for whose actions they are responsible, the Director of Human Resources is in charge of:

a) Coordinating and managing the activities of members at both national and international levels;

b) Developing training and personal development programs for members;

c) Proposing to the Steering Committee and the Secretary General strategies and techniques for the management and coordination of members to ensure the optimal performance of the Association’s activities at national and international levels;

d) Periodically updating the Secretary General on the national and international activities carried out by members of the “Mondo Internazionale-Nation” associations, in collaboration with the Director of External Affairs and International Activities;

e) Conducting evaluations of members' experiences and monitoring their performance in collaboration with the Secretariat and the Division Directors.

6. Should the Director of Human Resources decide to resign before the completion of the 2-year term, they must inform the Secretary General in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Director of Human Resources, the resigning Director of Human Resources must specify whether they wish to continue as an ordinary member of the Human Resources Team until the end of the current term.

7. If deemed necessary, the Steering Committee may revoke the Director of Human Resources from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

8. In the event of resignation, revocation, or removal of the Director of Human Resources, the Deputy Director of Human Resources shall take over the role, subject to approval by the Steering Committee, and will remain in office until the end of the current term. If there are two Deputy Directors, the one with the highest seniority shall take over.

Article 68

DEPUTY DIRECTOR OF HUMAN RESOURCES

1. The Deputy Directorate of Human Resources is composed of one to two Deputy Directors, appointed by the Director of Human Resources, subject to the approval of the Secretary-General. The Deputy Director of Human Resources serves a two-year term, which may be renewed with the consent of the Secretary General. In any case, the term may not be shorter than three months.

2. In the international context in which the Association operates, the Deputy Director of Human Resources is identified as "Deputy Director of Human Resources".

3. The Deputy Director of Human Resources fully replaces the Director of Human Resources when the latter is absent or unable to perform their duties.

4. Upon delegation by the Director of Human Resources, the Deputy Director of Human Resources can perform all functions assigned to the Director of Human Resources under these Rules of Procedures. Additionally, the Deputy Director of Human Resources is responsible for:

a) Monitoring the proper conduct of the Director of Human Resources;

b) Assisting the Director of Human Resources in carrying out their duties when such duties are not delegated;

c) Chairing meetings of the Secretariat, if delegated by the Director of Human Resources who is unable to attend;

d) Verifying the proper execution of the Association's activities by the members of the Human Resources Team.

5. Should the Deputy Director of Human Resources decide to resign before the completion of the 2-year term, they must inform the Director of Human Resources in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Deputy Director of Human Resources, the resigning Deputy Director of Human Resources must specify whether they wish to continue as an ordinary member of the Human Resources Team until the end of the current term.

6. If deemed necessary, the Steering Committee may revoke the Deputy Director of Human Resources from office by a qualified majority vote, from their position by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 69

HUMAN RESOURCES OFFICER

1. The Human Resources Officer is appointed by the Director of Human Resources, subject to the approval of the Secretary General. The Human Resources Officer serves a renewable two-year term, subject to approval by the Secretary General. In any case, the term must not be shorter than three months.

2. In the international context in which the Association operates, the Human Resources Officer shall be identified as " Human Resources Officer".

3. The Human Resources Officer carries out activities within the competence of the Human Resources Team, collaborating with team members and following the guidance of the Director of Human Resources and the Deputy Director of Human Resources.

4. Should the Human Resources Officer decide to resign before the completion of the 2-year term, they must inform the Director of Human Resources in writing at least 60 days before the effective resignation date, unless otherwise agreed.

5. If deemed necessary, the Steering Committee may revoke the Human Resources Officer from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

TREASURY, FUNDRAISING AND GRANT MANAGEMENT

Article 70

TREASURY, FUNDRAISING AND GRANT MANAGEMENT TEAM

1. The Treasury, Fundraising and Grant Management Team is composed of the following roles:

a) Treasurer, or Director of Treasury, Fundraising and Grant Management, who leads and coordinates the team;

b) Deputy Director of Treasury, Fundraising and Grant Management;

c) Grant Manager;

d) Treasury Officer.

2. In the international context in which the Association operates, the Treasury, Fundraising and Grant Management Team is identified as "Treasury, Fundraising and Grant Management Team".

3. The Treasury, Fundraising and Grant Management Team is responsible for providing advice and support to other teams and to the Association's activities in matters related to financial, monetary, and tax policy.

Article 71

TREASURER OR DIRECTOR OF TREASURY, FUNDRAISING AND GRANT MANAGEMENT

1. The Treasurer or Director of Treasury, Fundraising and Grant Management is appointed by the President of the Association, subject to the approval of the Steering Committee. The Treasurer serves a renewable two-year term, subject to approval by the Steering Committee. In any case, the term must not be shorter than three months.

2. The Treasurer is a member of the Secretariat and reports directly to the Steering Committee.

3. In the international context in which the Association operates, the Treasurer is identified as "Treasurer" or "Director of Treasury, Fundraising and Grant Management".

4. The Treasurer must coordinate and lead the activities of the Treasury, Fundraising and Grant Management Team with objectivity and balance, encouraging contributions from all members. In particular, the Treasurer appoints one or two Deputy Directors of Treasury, Fundraising, and Grant Management, the Grant Manager, and the Treasury Officers. These appointments must be approved by the Secretary General.

5. Together with their team, for whose actions they are responsible, the Treasurer is in charge of:

a) Forecasting the Association’s cash inflows and expenditures and monitoring cash flow to avoid the short-term risk of needing financing beyond what was planned;

b) Proposing monetary policies to the Steering Committee and implementing them according to its instructions, in coordination with the Secretary General and the President;

c) Preparing a detailed annual and quarterly financial plan to be submitted to the Steering Committee, indicating the scope and nature of cash flows required to support the activities of the Association’s various departments;

d) Managing cash flow and planning the Association’s financial resources over the designated time frame, in line with policies set by the Secretary General and Steering Committee;

e) Interacting and liaising with financial institutions as directed by the Steering Committee;

f) Maintaining an ongoing overview of financial markets and trustworthy financial products;

g) Monitoring all bank account movements, reviewing each transaction in bank statements, value dates, credit timings and allocation, compliance with financial cost agreements, interest rates (credit and debit), account maintenance fees, and any legal changes affecting national and international capital movements;

h) Managing relationships with the auditors and the Secretary General in charge of the financial statements;

i) Preparing the required forms to be submitted to the Revenue Agency, with the President’s signature;

j) Maintaining contact with the accountant appointed by the Steering Committee;

k) Preparing electronic invoices and issuing receipts for the institutional and commercial activities of the Association;

l) Maintaining and updating the Association’s accounting records;

m) Reviewing financial reports from “Mondo Internazionale-Nation” associations and reporting any irregularities to the Steering Committee;

n) Researching funding opportunities for the Association’s projects and proposing financing solutions through grants and/or fundraising, whether for new or ongoing projects. Participation in funding calls is subject to the Steering Committee’s approval, which ensures that the funds are unequivocally and effectively allocated to the intended project;

o) Verifying the accuracy and truthfulness of information entered in documents submitted for national and European funding opportunities;

p) Identifying, together with the Secretary General and President, the most appropriate methods and solutions to ensure the proper use of funds granted to internally selected projects;

q) Verifying, in coordination with the President, that the Association’s funds are used appropriately, in line with the goals and purposes of the funded project;

r) Developing and maintaining relationships with companies, public and private entities, and potential stakeholders to promote support for the Association, in coordination with the External Affairs and International Activities Team;

s) Ensuring that documentation provided for participation in grants and/or fundraising initiatives, when containing sensitive and non-disclosable information about the Association, is used solely for its intended purposes.

6. Should the Treasurer decide to resign before the completion of the 2-year term, they must inform the Secretary General in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Treasurer, the resigning Treasurer must specify whether they wish to continue as an ordinary member of the Treasury, Fundraising and Grant Management Team until the end of the current term.

7. If deemed necessary, the Steering Committee may revoke the Treasurer from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

8. In the event of resignation, revocation, or removal of the Treasurer, the Deputy Director of Treasury, Fundraising e Grant Management shall take over the role, subject to approval by the Steering Committee, and will remain in office until the end of the current term. If there are two Deputy Directors, the one with the highest seniority shall take over.

Article 72

DEPUTY DIRECTOR OF TREASURY, FUNDRAISING AND GRANT MANAGEMENT

1. The Deputy Directorate of Treasury, Fundraising and Grant Management is composed of one to two Deputy Directors, appointed by the Treasurer, subject to the approval of the Secretary-General. The Deputy Director of Treasury, Fundraising e Grant Management serves a two-year term, which may be renewed with the consent of the Secretary General. In any case, the term may not be shorter than three months.

2. In the international context in which the Association operates, the Deputy Director of Treasury, Fundraising and Grant Management is identified as "Deputy Director of Treasury, Fundraising and Grant Management".

3. The Deputy Director of Treasury, Fundraising and Grant Management fully replaces the Treasurer when the latter is absent or unable to perform their duties.

4. Upon delegation by the Treasurer, the Deputy Director of Treasury, Fundraising and Grant Management can perform all functions assigned to the Treasurer under these Rules of Procedures. Additionally, the Deputy Director of Treasury, Fundraising and Grant Management is responsible for:

a) Monitoring the proper conduct of the Treasurer;

b) Assisting the Treasurer in carrying out their duties when such duties are not delegated;

c) Chairing meetings of the Secretariat, if delegated by the Treasurer who is unable to attend;

d) Verifying the proper execution of the Association's activities by the members of the Treasury, Fundraising and Grant Management Team.

5. Should the Deputy Director of Treasury, Fundraising e Grant Management decide to resign before the completion of the 2-year term, they must inform the Treasurer in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Deputy Director of Treasury, Fundraising e Grant Management, the resigning Deputy Director of Treasury, Fundraising e Grant Management must specify whether they wish to continue as an ordinary member of the Treasury, Fundraising and Grant Management Team until the end of the current term.

6. If deemed necessary, the Steering Committee may revoke the Deputy Director of Treasury, Fundraising e Grant Management from office by a qualified majority vote, from their position by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 73

GRANT MANAGER

1. The Grant Manager is appointed by the Treasurer, subject to the approval of the Secretary General. The Grant Manager serves a two-year term, which may be renewed with the consent of the Secretary General. In any case, the term may not be shorter than three months.

2. In the international context in which the Association operates, the Grant Manager is identified as "Grant Manager".

3. The Grant Manager primarily deals with activities related to grant research and fundraising. Specifically, the Grant Manager is responsible for:

a) Supporting the Deputy Director of Treasury, Fundraising, and Grant Management in the planning, organization, and execution of grant and funding research for the Association’s activities with both public and private entities;

b) Contributing to the preparation and collection of the necessary documentation for grant applications and assisting with the registration procedures on digital platforms used for submitting applications;

c) Overseeing all administrative procedures related to the team’s activities and informing the Treasurer and the Deputy Director of Treasury, Fundraising, and Grant Management about public and private grants relevant to the Association’s activities;

d) Upon instruction and specific delegation from the Deputy Director of Treasury, Fundraising, and Grant Management, maintaining relations - coordinated with the External Affairs and International Activities Team - with the Association’s stakeholders and donors.

4. Should the Grant Manager decide to resign before the completion of the 2-year term, they must inform the Treasurer in writing at least 60 days before the effective resignation date, unless otherwise agreed.

5. If deemed necessary, the Steering Committee may revoke the Grant Manager from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 74

TREASURY OFFICER

1. The Treasury Officer is appointed by the Treasurer, subject to the approval of the Secretary General. The Treasury Officer serves a renewable two-year term, subject to approval by the Secretary General. In any case, the term must not be shorter than three months.

2. In the international context in which the Association operates, the Treasury Officer is identified as "Treasury Officer".

3. The Treasury Officer carries out activities within the competence of the Treasury, Fundraising and Grant Management Team, collaborating with team members and following the guidance of the Treasurer and the Deputy Director of Treasury, Fundraising e Grant Management.

4. Should the Treasury Officer decide to resign before the completion of the 2-year term, they must inform the Treasurer in writing at least 60 days before the effective resignation date, unless otherwise agreed.

5. If deemed necessary, the Steering Committee may revoke the Treasury Officer from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

COORDINATION AND ADMINISTRATIVE SUPPORT

Article 75

ADMINISTRATION TEAM

1. The Administration Team is composed of the following roles:

a) Director of Administration, who directs and coordinates the team;

b) Deputy Director of Administration;

c) Administration Officer.

2. In the international context in which the Association operates, the Administration Team is identified as "Administration Team".

3. The Administration Team carries out all activities necessary for managing the Association’s documentation and administrative tasks, and oversees materials related to the projects initiated by the Association. The Administration Team is responsible for maintaining the Association’s image while performing its functions, operating in a transparent and objective manner.

Article 76

DIRECTOR OF ADMINISTRATION

1. The Director Administration is appointed by the Secretary General, subject to the approval of the Steering Committee. The Director of Administration serves a renewable two-year term, subject to approval by the Steering Committee. In any case, the term must not be shorter than three months.

2. The Director of Administration is a member of the Secretariat and reports directly to the Steering Committee.

3. In the international context in which the Association operates, the Director of Administration is identified as "Director of Administration".

4. The Director of Administration must coordinate and lead the activities of the Administration Team with objectivity and balance, encouraging contributions from all members. In particular, the Director of Administration appoints the Deputy Director of Administration, and the Administration Officers. These appointments must be approved by the Secretary General.

5. Together with their team, for whose actions they are responsible, the Director of Administration is in charge of:

a) Managing the President’s agenda and coordinating the activities of the President and Vice-President;

b) Managing the Steering Committee’s agenda and coordinating its activities with those of other governing bodies and the Secretariat team;

c) Sending the notice of the Assembly convening, subject to authorization by the President;

d) Coordinating the activities of the Secretariat and Secretariat teams, in collaboration with the Secretary General;

e) Monitoring the proper progress of the Association’s projects and collaborations, continuously updating the President and Secretary General;

f) Preparing the necessary documentation for the signing of agreements, conventions, collaborations, and for the legal and fiscal representation of the Association;

g) Archiving and managing the Association’s documents, including those of the Presidency, such as minutes, documents related to external entities, project documentation, and administrative and representative documents;

h) Preparing all documentation related to members, whether volunteers, employees, or freelancers, for assuming a position within the Association, and managing the filing of such documentation;

i) Protecting the Association’s sensitive information and data;

j) Scheduling content to be published on the Association’s website and social media platform.

6. Should the Director of Administration decide to resign before the completion of the 2-year term, they must inform the Secretary General in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Director of Administration, the resigning Director of Administration must specify whether they wish to continue as an ordinary member of the Administration Team until the end of the current term.

7. If deemed necessary, the Steering Committee may revoke the Director of Administration from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

8. In the event of resignation, revocation, or removal of the Director of Administration, the Deputy Director of Administration shall take over the role, subject to approval by the Steering Committee, and will remain in office until the end of the current term.

Article 77

DEPUTY DIRECTOR OF ADMINISTRATION

1. The Deputy Director of Administration is appointed by the Director of Administration with the prior approval of the Secretary General. The Deputy Director of Administration serves a two-year term, which may be renewed with the consent of the Secretary General. In any case, the term may not be shorter than three months.

2. In the international context in which the Association operates, the Deputy Director of Administration is identified as "Deputy Director of Administration".

3. The Deputy Director of Administration fully replaces the Director of Administration when the latter is absent or unable to perform their duties.

4. Upon delegation by the Director of Administration, the Deputy Director of Administration can perform all functions assigned to the Director of Administration under these Rules of Procedures. Additionally, the Deputy Director of Administration is responsible for:

a) Monitoring the proper conduct of the Director of Administration;

b) Assisting the Director of Administration in carrying out their duties when such duties are not delegated;

c) Chairing meetings of the Secretariat, if delegated by the Director of Administration who is unable to attend;

d) Verifying the proper execution of the Association's activities by the members of the Administration Team.

5. Should the Deputy Director of Administration decide to resign before the completion of the 2-year term, they must inform the Director of Administration in writing at least 60 days before the effective resignation date, unless otherwise agreed. In the resignation letter from the office of Deputy Director of Administration, the resigning Deputy Director of Administration must specify whether they wish to continue as an ordinary member of the Administration Team until the end of the current term.

6. If deemed necessary, the Steering Committee may revoke the Deputy Director of Administration from office by a qualified majority vote, from their position by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 78

ADMINISTRATION OFFICER

1. The Administration Officer is appointed by the Director of Administration, subject to the approval of the Secretary General. The Administration Officer serves a renewable two-year term, subject to approval by the Secretary General. In any case, the term must not be shorter than three months.

2. In the international context in which the Association operates, the Administration Officer is identified as “Administration Officer”.

3. The Administration Officer carries out activities within the competence of the Administration Team, collaborating with team members and following the guidance of the Director of Administration and the Deputy Director of Administration.

4. Should the Administration Officer decide to resign before the completion of the 2-year term, they must inform the Director of Administration in writing at least 60 days before the effective resignation date, unless otherwise agreed.

5. If deemed necessary, the Steering Committee may revoke the Administration Officer from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

GENERAL MANAGEMENT

Article 79

GENERAL MANAGEMENT TEAM

1. The General Management Team is composed of the following roles:

a) General Manager, who directs and coordinates the team;

b) Research Director of Mondo Internazionale G.E.O.;

c) Managing Editor of Mondo Internazionale Post.

2. In the international context in which the Association operates, the General Management Team is identified as “General Management Team”.

3. The General Management Team performs functions related to the coordination and management of activities carried out by the Association’s G.E.O. and Post Divisions.

Article 80

GENERAL MANAGER

1. The General Manager is appointed by the Secretary General, subject to the approval of the Steering Committee. The General Manager serves a renewable two-year term, subject to approval by the Steering Committee. In any case, the term must not be shorter than three months.

2. The General Manager is a member of the Secretariat and reports directly to the Steering Committee.

3. In the international context in which the Association operates, the General Manager is identified as “General Manager”.

4. The General Manager must coordinate and lead the activities of the General Management Team with objectivity and balance, encouraging contributions from all members, and fostering strategic and operational coordination between the G.E.O. Division and the Post Division, ensuring that, despite their functional autonomy, they operate in an integrated manner and in line with the Association’s guidelines and values. In particular, the General Manager appoints the Research Director of the Geostrategic Earth Observations Division. This appointment must be approved by the Secretary General.

5. Together with their team, for whose actions they are responsible, the General Manager is in charge of:

a) Entering into agreements related to projects organized by the G.E.O. and Post Divisions, in collaboration with the Deputy Secretary General and with the joint signature of the Secretary General;

b) Carrying out a cross‑cutting supervisory function over the activities of the G.E.O. and Post Divisions, coordinating them with the communication, social media, funding, project development, and training areas, thereby ensuring coherence and synergy among the Association’s various lines of activity;

c) Making purchases limited to individual projects, subject to prior authorization from the Secretary General;

d) Providing perspectives on the evolution of ongoing projects or on the creation of new ones during the drafting of the Association’s annual and three-year plans;

e) Coordinating the opening of new Association offices in Italy and abroad, in collaboration with the External Affairs and International Activities Team;

f) Participating in national and international operational meetings where the planning of the Association’s activities is required.

6. Should the General Manager decide to resign before the completion of the 2-year term, they must inform the Secretary General in writing at least 60 days before the effective resignation date, unless otherwise agreed.

7. If deemed necessary, the Steering Committee may revoke the General Manager from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

8. In the event of resignation, revocation, or removal of the General Manager, the Steering Committee appoints an interim General Manager to serve until the end of the current term.

ORGANIZATION OF THE ASSOCIATION

MEMBERS OF THE ASSOCIATION

Article 81

ADMISSION OF MEMBERS

1. To join the Association, the interested individual can submit an application through the dedicated section on the website mondointernazionale.org, following the instructions provided therein, assuming civil and criminal responsibility in carrying out the Association’s activities in case of a favorable decision, and giving consent to the processing of personal data.

2. To complete the admission application, the interested individual must send their curriculum vitae and a valid identification document by regular email to the Administration Team.

3. The Association reserves the right to request a certificate of pending charges and a criminal record certificate of the person applying for membership.

4. The Steering Committee is responsible for decisions regarding membership applications. If deemed necessary, the Steering Committee may delegate one of its members to carry out the necessary checks and decide on the eligibility of the internship or substitute activity application.

5. In case of a positive outcome, the applicant will receive a welcome email along with any information necessary for carrying out Association activities and participating in the life of the Association.

6. In the event of substantial changes to the curriculum vitae or identification document used at the time of the membership application, the member agrees to notify and provide updated documentation via regular email to the Administration Team.

7. All information, activities, and strategies to which each member has access are confidential and may not be disclosed or reproduced externally.

8. Each member consents to the publication, use, reproduction, and dissemination by the Association through official communication channels, websites, social networks, and the Association’s blog, as well as to the transfer to the Association’s partners of photographs, videos, or other audiovisual materials made during Association activities featuring their image. The photographic and audiovisual materials collected by the Association are used exclusively for Association activities and their promotion through official communication channels, websites, social networks, and the Association’s blog. Members may request, at any time, the removal and deletion of photographic and audiovisual materials depicting their image that are publicly shared by the Association by sending a written request to the Legal Team.

Article 82

CONFLICTS OF INTEREST

1. The Steering Committee, in order to prevent conflicts of interest between the members of the Association and the Association itself, reserves the right to evaluate, and possibly reject, the application for membership in an administrative or operational team submitted by a member who is already registered with other entities and/or associations or who may be in a conflict of interest with the Association.

2. If the Steering Committee firmly and beyond any doubt determines that the applicant member may be in a conflict of interest position, the Steering Committee shall decide by qualified majority to reject the request and shall communicate the motivated rejection in writing to the applicant within 7 days of the decision.

3. If the member whose request has been rejected believes that the reasons given are not objective, they may submit a written appeal to the Board of Arbitrators within 7 days of the notification, under penalty of forfeiture.

4. In case of a timely appeal by the member, the Steering Committee is obliged to provide the Board of Arbitrators with all useful and necessary documentation for the subsequent evaluation by this body.

Article 83

AUTONOMY OF THE ASSOCIATION’S TEAMS

1. Considering the importance of the administrative and operational teams of the Association in the planning and execution of the Association’s activities, and given the sensitivity of the information handled by these teams, the Steering Committee may establish that each individual member can be a member of only one team. This is to ensure autonomy between the administrative and operational teams of the Association, as well as between the administrative teams and the operational teams themselves, and to guarantee that each member can perform their functions within their own team to the best of their ability.

Article 84

RESPONSIBILITIES OF MEMBERS

1. By virtue of the role held within the Association, each member assumes full responsibility during the performance of the activities they are assigned.

2. The member is civilly liable for any potential damages caused by negligence, non-compliance, or violation of internal or statutory rules arising from the execution of their duties or associative functions that cause harm to the Association.

3. If the member acts under the direct supervision of another member who holds a hierarchically superior position, a joint liability regime is established between the two, with a right of recourse.

4. In any case, the member is personally liable for any criminal offenses that may be committed in the performance of their duties and associative functions.

Article 85

LOSS OF MEMBER STATUS

1. In addition to what is provided by the Statute, the Association may decide to exclude one of its members if they fail to comply with the Internal Regulations or any other act adopted by the Association’s governing bodies, or do not respect the resolutions passed by the competent bodies, engage in activities contrary to the interests of the Association, cause it material or moral harm, foment disputes and disorder among members, or fail to fulfill obligations assumed towards the Association.

2. Every member is required to report to the Steering Committee and the Secretary General any inefficient or harmful behavior carried out by other members, if they become aware of it. Following such report, the Secretary General shall conduct an investigative activity and recommend to the Steering Committee what measures to take if such inefficient or harmful behaviors are confirmed. Such measures may include the exclusion of the member, and if the Steering Committee considers this measure appropriate for the case, it must submit the matter to the Assembly.

Article 86

INTERNSHIPS

1. It is possible to carry out curricular internships or internship substitute activities within the Association. Extracurricular internships are not allowed.

2. The interested individual must submit an application (including the student’s full name, date and place of birth, residence, university of enrollment, duration of the internship, thematic area of interest) to the Association’s Administration Team, attaching their curriculum vitae, a motivation letter, and a valid identification document.

3. The Association reserves the right to request the certificate of pending charges and the criminal record certificate of the interested individual.

4. The Steering Committee is responsible for evaluating internship or internship substitute activity applications. If deemed necessary, the Steering Committee may delegate one of its members to carry out the necessary checks and decide on the admissibility of the internship or substitute activity application.

5. In case of a positive outcome, the Steering Committee appoints the tutor who will guide the candidate during the internship or substitute activity, and the intern receives all necessary information via ordinary email for the completion of the internship or substitute activity, including the official start date.

6. Before beginning the activity, the tutor and the intern must agree on the tasks to be performed during the internship or substitute activity, its duration, and any other necessary details to draft the Training Project, which must be approved by the Steering Committee.

7. The intern is required to comply with the Association’s Internal Regulations.

8. The intern is not required to pay the membership fee. Since they do not hold the status of a member, the intern cannot exercise voting rights during the Assembly nor be elected to social offices.

9. The Steering Committee may decide to terminate the Training Project and revoke the intern status if the intern fails to comply with the Internal Regulations or any other act adopted by the Association’s governing bodies, does not respect resolutions passed by competent bodies, engages in activities contrary to the interests of the Association, causes material or moral harm to it, foments disputes and disorder among members, or fails to fulfill obligations assumed toward the Association.

10. The intern consents to the publication, use, reproduction, and distribution by the Association—through official communication channels, websites, social networks, and the Association’s blog—and transfer to the Association’s partners of photographs, videos, or other audiovisual materials produced during Association activities and depicting them. Photographic and audiovisual materials collected by the Association are used exclusively for Association activities and their promotion through official communication channels, websites, social networks, and the blog. The intern may request, at any time, the removal and deletion of photographic and audiovisual materials depicting their image that have been made public by the Association by sending a written request to the Legal Team.

11. Once the internship period is completed, the intern may choose to become a member of the Association. In this case, they are required to pay the membership fee and thereby acquire the status of a member.

Article 87

POLICY ADVISOR

1. The Association may appoint one or two Policy Advisors, who may be members or non-members. If the Policy Advisor is a member, they are appointed by the Steering Committee upon proposal by the Presidency. The Policy Advisor serves a two-year term, which may be renewed with the consent of the Steering Committee. In any case, the term may not be shorter than three months.

2. In the international context in which the Association operates, the Policy Advisor is identified as "Policy Advisor".

3. The Policy Advisor provides support functions to the Presidency and the Steering Committee of the Association for defining and pursuing the interests of the Association’s stakeholders. In particular, under the supervision and coordination of the Presidency and the Steering Committee, the Policy Advisor is responsible for:

a) Providing non-binding opinions and recommendations regarding the internal decision-making processes of the Steering Committee and the Presidency, upon written request from the President;

b) Providing non-binding opinions and recommendations to the Presidency and the Steering Committee concerning relationships, interests, and communication strategies developed towards the Association’s entities, stakeholders, and partners;

c) Developing policy recommendations to support the Association’s activities. Such policy recommendations must be officially approved by the Steering Committee and may involve interaction and negotiation with external entities or partners of strategic importance for the Association’s activities;

d) Drafting opinions, recommendations, and notes supporting the representation activities carried out by the Presidency, the Steering Committee, the Honorary President, the Scientific and Academic Committee, the Development Committee, and the Director of External Affairs and International Activities;

e) Researching and defining strategies useful for the development of the Association within the fields in which it operates;

f) Seeking references and contacts with public or private entities to establish strategic partnerships in support of the Association and its national and international expansion.

4. Any action or activity carried out by the Policy Advisor not provided for by the guidelines issued by the Presidency or the Steering Committee shall be considered outside the personality and operations of the Association. Consequently, such action or activity cannot be attributed to the Association nor can direct or indirect responsibility of the Association be recognized.

5. Should the Policy Advisor decide to resign before the completion of the 2-year term, they must inform the Steering Committee in writing at least 60 days before the effective resignation date, unless otherwise agreed.

6. If deemed necessary, the Steering Committee may revoke the Policy Advisor from office by a qualified majority vote, with written justification. This resolution must be communicated through the official communication channels. The Steering Committee’s decision becomes effective 3 days after the communication.

Article 88

STRATEGY ADVISOR

1. The Association may make use of a Strategy Advisor, who is not a member of the Association. In compliance with the Internal Regulations, the Strategy Advisor performs representation and support functions for the Association’s activities.

2. The Strategy Advisor is accountable directly to the President, who subsequently informs the Presidency and the Steering Committee.

3. While performing their duties, the Strategy Advisor may negotiate agreements or partnerships on behalf of the Association, provided they are formally and in writing authorized to do so by the President. It is specified that the Strategy Advisor cannot sign, endorse, or otherwise formalize agreements with third-party entities, as this prerogative remains with the President.

ORGANISATION

Article 89

PLANNING OF ASSOCIATION ACTIVITIES

1. The Assembly schedules activities of interest for the Association, delegating the planning and implementation of such activities to the Steering Committee and the Secretariat.

2. The Association commits to carrying out activities aimed at achieving its objectives, as expressed in the Statute, and to initiating high social impact activities in the fields of information, training, and research within the scope of cultural diplomacy.

3. For the execution of the aforementioned activities, the Association relies on administrative and operational teams. The administrative teams are those whose directors are part of the Secretariat. The operational teams and their directors fall under the Association’s Divisions.

4. The structure and organization of the Association are in no way replicable outside the Association itself. Should one or more members violate this provision, the Steering Committee shall take any measures deemed necessary against such members, including the possibility of deciding in the assembly to exclude them from the Association and to seek compensation for damages.

Article 90

DOCUMENTATION

1. The Association’s documents are divided into four categories with different access levels:

a) Top secret documents;

b) Secret documents;

c) Reserved documents;

d) Public documents, accessible both to members and third parties, and published on the website mondointernazionale.org.

2. All Association documents must be sent to the President in their original copy, either paper or electronic, and must be stored at the Association’s registered office.

Article 91

TOP SECRET DOCUMENTS

1. Top secret documents include all documentation related to the Association’s development programs, and access to these documents is restricted to the Steering Committee and the Presidency. Top secret documents are considered strategic both for the evolution of the Association and for the uniqueness of its activities.

2. Members may request access to top secret documents only if it is strictly necessary for carrying out activities and achieving the Association’s objectives. Such access requires authorization from the President and a favorable resolution passed by a qualified majority of the Steering Committee. Before granting access, the Steering Committee may consult with the Director of Legal Affairs and the Director of External Affairs and International Activities.

3. A member wishing to access top secret documents must submit a written request to the President, specifying precisely which top secret documents are requested. The President will convene the Steering Committee. If the resolution is favorable, access is granted only once and only for the documents specified in the written request. If the member needs to access these documents again, a new request must be submitted.

4. A member granted access may not disclose the content of the top secret documents to other members or third parties, nor may they copy or download such top secret documents in any way.

Article 92

SECRET DOCUMENTS

1. Secret documents are the Association’s documents accessible to members by virtue of their role or position within the Association. Members of the relevant team may consult these documents at any time by submitting a written request to the Administration Team if necessary.

2. Members may not disclose the content of secret documents to members outside their own team or to third parties, nor may they copy or download such secret documents in any way.

Article 93

RESERVED DOCUMENTS

1. Reserved documents are all Association documents accessible to members, but not to third parties. Members may consult these documents at any time by submitting a written request to the Administration Team if necessary.

2. Upon receiving the aforementioned request, the Administration Team may seek assistance from the President, Vice-President, Secretary General, or Deputy Secretary General. In case of denial of access, the rejection must be justified.

3. Members may not disclose the content of reserved documents to third parties, nor may they copy or download such reserved documents in any way.

Article 94

RESTRICTED ACCESS FOR MEMBERS

1. Members have the right to access all tools necessary for the proper conduct of Association activities. In particular, when necessary and based on their role within the Association, and subject to the President’s authorization, each member has the right to access:

a) All documents related to the specific position held within the Association;

b) The movable and immovable assets of the Association;

c) The registered office and operational premises of the Association.

2. For IT access to the Association’s software, documents, and assets, based on their role within the Association and subject to the President’s authorization, the member may have access in super-admin, admin, or member mode.

3. Only the Steering Committee and the Treasurer may access the Association’s bank account and safe deposit boxes.

Article 95

TRADEMARKS AND LOGOS

1. The trademarks and logos of the Association are:

--

2. These trademarks and logos are protected in Italy and abroad. Any use of the Association’s trademarks and logos by members must be authorized by the Secretary General. Members must faithfully reproduce the trademarks and logos using the fonts and colors shown above.

3. There are additional trademarks and logos for each Division of the Association.

4. In the case of the “Mondo Internazionale-Nation” associations, where possible, the logo shown above includes the addition of the relevant nation.

Article 96

TRAVEL

1. Members may be required to travel for the performance of Association activities. In case of travel, approval by the President is necessary, following consultation with the Secretary General and the Treasurer.

2. Travel for representing the Association is generally undertaken by the President or, in their stead, the Vice-President. Such travel is carried out for the purposes of:

a) Representing the Association;

b) Agreeing on, signing, or discussing existing or future collaboration agreements;

c) Arranging the opening of new Association offices;

d) When necessary, also upon request by a third party, representing the Association at events or debates.

3. Travel required for organizing and implementing the Association’s projects, for their presentation, and for carrying out Association activities is undertaken by individual members according to their role within the Association. Generally, such travel is done by the Secretary General or the Director of External Affairs and International Activities.

4. For travel, 2nd class train tickets, economy class airline tickets, hotels rated above 2 stars and below 5 stars, and reimbursement based on actual expenses for meals and refreshments are used.

5. Reimbursement for accommodation is allowed up to a daily maximum of € 100. Reimbursement for lunch and dinner is allowed up to a maximum of € 20 each.

6. For travel outside the European Union, the President, after consulting the Secretary General and the Treasurer, may decide to increase or decrease (after evaluating currency exchange rates and travel costs) the maximum amount for accommodation and meals by 20%.

7. If the member travels using their own car, they may request reimbursement for travel kilometers. With prior authorization from the Steering Committee and consultation with the Treasurer, reimbursement rates are calculated according to ACI tables (Automobile Club d'Italia - latest available update published in the Official Gazette), considering the member’s residence as the starting point. Toll fees are not included in the mileage reimbursement and must be documented by presenting a payment receipt.

8. Within 20 days of returning from travel, the member must request reimbursement from the Treasurer via regular email, attaching the expense reimbursement form and the original payment receipt.

9. Except in extraordinary cases, all reimbursements are issued within 70 days from the date of submission of the reimbursement form and are paid via bank transfer.

10. The Steering Committee, after consulting the Treasurer, may decide to provide an advance reimbursement for members traveling in extraordinary cases. Extraordinary cases occur when the Association-organized travel for activities is particularly costly for the member and was arranged on short notice.

11. If the member is forced by force majeure to stay at the travel location, reimbursement for the stay is allowed even if not authorized during the travel approval, provided the force majeure is proven.

12. Reimbursement is not allowed in the following cases:

a) If the stay or entire travel was not previously authorized by the President, following consultation with the Secretary General and Treasurer;

b) If the documentation proving the expenses to be reimbursed is missing or incomplete;

c) If the reimbursement request is submitted to the Treasurer more than 20 days after returning from travel.

USE OF IT SYSTEMS

Article 97

USE OF THE FILE SHARING NETWORK

1. The Association’s network drives are areas for sharing strictly professional information and must not be used for purposes other than those of the Association. It is forbidden to use the Association’s network drives for personal reasons. The network drives are subject to regular monitoring, administration, and backup activities.

2. Network and program access passwords are confidential and must be communicated and managed according to the established procedures. It is strictly prohibited to access the network and programs using other usernames.

3. The Webmaster may remove at any time any file or application deemed dangerous to security, whether on the devices of those responsible or on the network drives, after informing the President in writing beforehand.

4. Members are required to periodically clean the archives (at least every 6 months), deleting obsolete or unnecessary files. Particular attention must be paid to data duplication. Redundant storage must be strictly avoided.

5. Every user must exercise the utmost caution regarding externally sourced content and immediately notify the Webmaster if viruses or other anomalies are detected.

Article 98

ASSOCIATION SERVER

1. The Association requires one or more servers to host its website and all other platforms and applications that enable it to pursue its objectives in the best possible way.

2. The server is purchased by the Association according to its needs and in line with the planning of activities. It is acquired by the Association itself, with no restrictions on the type, which may be physical or virtual, nor on the location.

3. Before purchasing any server-related package or acquiring a physical server, the Steering Committee must be informed and must approve the purchase by a simple majority vote.

4. The use of the server remains the responsibility of the Association. The Secretary General delegates the Webmaster regarding software installation, maintenance of the functionality of the websites mondointernazionale.org and mondointernazionale.com, and the oversight of the proper functioning of the entire IT infrastructure within the server.

5. All usage credentials and documents related to any acquisitions must remain in the possession of the President of the Association, as its legal representative, and must be stored at the Association’s registered office.

Article 99

WEBSITE

1. The Association, in order to conduct its activities online, operates two websites:

a) mondointernazionale.org, dedicated to the activities of the Association’s Geostrategic Earth Observations, Hub, Academy, and Post divisions;

b) mondointernazionale.com, which is owned by the Association and redirects to the mondointernazionale.org website.

2. Both websites must be effective and innovative, always kept up-to-date through all platforms and applications that enable the Association to pursue its objectives in the best possible way.

3. Both websites are constantly updated by the Webmaster and IT specialists hired for the completion of specific IT tasks.

4. Both websites are managed by the Marketing and Communications Team according to the resolutions of the Steering Committee and with the prior approval of the Secretary General.

5. The use of both websites falls under the responsibility of the Association. The Secretary General delegates the Webmaster regarding software installation, maintaining the functionality of the mondointernazionale.com and mondointernazionale.org websites, as well as overseeing the optimal operation of the entire IT infrastructure.

6. All usage credentials and documents related to any acquisitions must remain in the possession of the President of the Association, as its legal representative, and must be stored at the Association’s registered office.

7. Both Association websites are published in Italian and English. All “Mondo Internazionale-Nation” associations use, unless otherwise specified, the mondointernazionale.org website via the dedicated “Nel mondo” page, which links to the web pages specifically created for each “Mondo Internazionale-Nation” association.

Article 100

USE OF EMAIL

1. The email account assigned to members is a necessary work tool for carrying out activities within the Association. Members are responsible for the proper use of the email account assigned to them.

2. The use of the email account provided by the Association for sending personal messages or participating in debates, forums, or mailing lists is prohibited unless explicitly authorized otherwise.

3. The email inbox must be kept organized by deleting unnecessary documents and large attachments.

4. Any incoming or outgoing communication containing relevant content or contractual or pre-contractual commitments for the Association must be reviewed or authorized by the Presidency, or, in any case, internal team procedures should be followed for ordinary correspondence.

5. Electronic documentation constituting associative, technical, or administrative know-how protected by the Association, and marked with notices highlighting its confidential or secret nature to safeguard the Association’s assets, requires prior authorization from the President before being transmitted outside the Association.

6. It is mandatory to check files and documents attached to email correspondence before using them. Executable files or documents from unknown websites or FTP servers must not be downloaded.

7. Sending chain emails is prohibited. If such messages are received, they must be immediately reported to the Webmaster. Attachments in these messages must never be opened.

Article 101

USE OF ACCESS KEYS

1. To carry out their duties, the custodian of confidential passwords, in the person of the President or a delegated representative, may access at any time the data processed by the individuals listed in the Register of Personal Data Processing Activities, including internal email archives.

2. The custodian of confidential passwords may access data and IT tools solely to allow the Association itself, as the data controller, to access data processed by each appointed person according to the procedures established by the Association, exclusively to ensure operational continuity, system security, and the normal conduct of the Association’s activities.

3. Passwords must be changed by the data processor at first use and subsequently at least every 6 months. In cases involving sensitive and judicial data, the password change frequency must be reduced to every 3 months with simultaneous notification to the custodian of confidential passwords.

4. Passwords may consist of letters (uppercase or lowercase) and numbers. It is noted that uppercase and lowercase letters are treated differently by the system.

5. Passwords must be immediately replaced, with notification to the custodian of confidential passwords, if there is any suspicion that the password’s confidentiality has been compromised.

6. If a user becomes aware of another user’s password, they must immediately notify the Webmaster or the appointed substitute.

FINANCING

Article 102

PROCEDURE FOR EVALUATING A FINANCING REQUEST

1. Any member may formally submit a motivated request to the President or Vice-President to present to the Treasurer the possibility of obtaining financing. Within 5 days of receipt, the President is required to review the request and forward it to the Treasurer.

2. If the member’s request can be approved but the Association lacks sufficient funds for self-financing, the Treasurer may consider applying for external financing. Such a request must first be unanimously approved by the Board of Auditors and subsequently by the Steering Committee. For this purpose, the Treasurer prepares a detailed repayment plan to be submitted to both the Board of Auditors and the Steering Committee along with the financing request. Upon favorable resolution, the Treasurer may approach a financial institution to apply for the financing.

3. No more than 60 days should elapse between the formal request and the final approval.

4. In exceptional cases, if the financing amount does not exceed € 1,000.00 and the repayment plan does not exceed 12 months, the President may opt for a simplified procedure as described above. In such cases, a unanimous favorable resolution by the Steering Committee is sufficient.

5. If the President and Treasurer jointly decide that the financing request is inadequate, a subsequent request on the same subject can only be resubmitted after at least 90 days have passed since the rejection.

Article 103

EMERGENCY PROCEDURE

1. In cases of absolute and proven urgency, and after consulting with the Secretary General and the Treasurer, the President may convene a meeting with the members of the Steering Committee and the Board of Auditors within the following 3 days to evaluate the need to seek financing.

2. The meeting is considered duly constituted when at least two-thirds of the voting members are present. For the approval of the financing request, unanimity of the votes of those present is required.

Article 104

ELIGIBILITY OF FINANCING

1. All financing issued by banks, credit institutions, and recognized financial companies or, alternatively, by institutional bodies are eligible. Only financings with a repayment plan of up to a maximum of 36 months are eligible. No minimum duration limits are set.

2. Financings that do not meet all the specified characteristics or have not followed the approval procedure outlined in these Rules of Procedure are not eligible.

3. The President must ensure that the above characteristics and the approval procedure are fully respected.

Article 105

REAL GUARANTEES

1. Under no circumstances and for no reason shall the members be required or allowed to guarantee a loan requested on behalf of the Association by pledging or mortgaging their movable and/or immovable property.

Article 106

VOLUNTARY CONTRIBUTIONS

1. The possibility of resorting to voluntary contributions is discussed and approved by a simple majority of the Steering Committee.

FINAL PROVISIONS

Article 107

JURISDICTION

1. For any disputes, the Court of Milan shall have jurisdiction.

Article 108

FURTHER PROVISIONS

1. These Rules of Procedure come into effect concurrently with the Association’s Statute.

2. All appointments made prior to the entry into force of these Rules of Procedure shall be adjusted according to the Statute and these Rules of Procedure within 2 months from their entry into force.

3. Each member appointed to their respective position must comply with all the provisions contained in the Rules of Procedure. Each position is governed by the Rules of Procedure and the appointments signed at the time of acceptance of the position.

4. Every member is required to comply with the Internal Regulations and the resolutions of the assembly bodies established for the conduct of the Association’s activities.

5. Violations of the Internal Regulations and the resolutions of the Association’s assembly bodies will be prosecuted in the appropriate venues.

6. If a member is unable to carry out the activities they have freely accepted as provided for in these Rules of Procedure, they are required to identify a substitute in order to complete the activity and avoid obstructing the Association’s activities, except in exceptional cases identified by the Steering Committee.